Project Assistant

1 hour ago

Huntington Beach, United States BBSI Southern California Full time
Job DescriptionJob Description

Job Category: Full- Time

Compensation: Based on experience, hourly + benefits, and growth opportunities

BBSI is proud to partner with a leading luxury custom glass door and window contractor in Orange County. To support our growth, we are seeking a proactive and detail-oriented Project Assistant to join our expanding team.

Job Summary:

Join our team as a Project Assistant, where you will play a pivotal role in the seamless coordination and execution of custom home glass door and window projects. This dynamic position requires exceptional organizational skills, a customer-centric mindset, and the ability to thrive in a fast-paced environment.

Responsibilities:

Job Setup and Organization:

·       Complete new job folders, ensuring all required documentation is included.

·       Utilize the New Job Checklist to establish tasks for each project.

·       Add jobs and related sub-tasks to the Asana project management board.

Schedule and Warranty Management:

·       Review schedules and warranties daily to identify action items for accounting.

·       Send schedule confirmations to clients by 3 PM daily.

Customer and Client Interaction:

·       Manage the estimate email inbox:

·       Respond to client inquiries promptly.

·       Organize and tag emails by status.

·       Schedule follow-ups to maintain efficient communication.

·       Provide accurate estimates using spreadsheets.

·       Deliver outstanding customer service at all times.

Project Coordination:

·       Verify schedules in advance and prepare reports on job walks, assessments, and relevant details for project execution.

·       Create and distribute New Job spreadsheets for field teams.

·       Initiate and manage new jobs in Levelset, including prelim notices.

·       Prepare and email material bin lists within 48 hours of request.

Team Support:

·       Follow up on employee daily logs to ensure timely and accurate entries.

·       Issue and manage purchase orders (POs) for sill pans and reconcile invoice costs.

Client Communication:

·       Handle initial callbacks and send introductory emails to clients about installations.

·       Provide professional support and assistance to clients, ensuring their satisfaction.

General Duties:

·       Perform additional tasks as needed, supporting project managers and leadership.

Requirements:

·       Previous experience in the construction industry in an administrative role is required

·       Strong organizational and multitasking abilities.

·       Ability to adapt quickly to changing priorities while maintaining attention to detail.

·       Strong computer literacy with proficiency in Microsoft Office Suite and experience with MAC products

·       Advanced proficiency in spreadsheet tools

·       Proficiency in project management tools (Asana experience preferred).

·       High level of customer service orientation

·       Excellent time management skills to prioritize tasks effectively.

·       Ability to work independently as well as collaboratively within a team environment.

·       Bilingual proficiency is a plus, enhancing communication with diverse clients.

·       Excellent written and verbal communication skills to maintain accurate records and files.

Benefits:

  • Medical
  • Dental
  • Vision
  • 401k
  • Vacation
  • Disability Insurance
  • Pet Insurance
  • HSA
  • Huge Growth opportunity

Why Join Us?

Be part of a team that delivers excellence in luxury home projects, working in a collaborative and supportive environment where your contributions make a difference.

For immediate consideration call/text Jeanette at 909-921-8569 and email resume to jeanette.placencia@bbsi.com

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.       `

California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.

Company DescriptionBBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.Company DescriptionBBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.\r
California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.

  • Assistant Project Manager

    2 hours ago

    Huntington Beach, United States EMCOR Group, Inc. Full time

    The duties of the Assistant Project Manager are:Assure the Client’s expectations are met as specified by the construction contract.Assure through all means available that PMI’s safety, quality and performance expectations are met or exceeded.Monitor and report to PMI Management, and the Client as required, the status of the project in terms of cost and...

  • Administrative Assistant

    2 days ago

    Palm Beach Gardens, Florida, United States Project Brilliance Full time

    We are seeking a highly skilled HR/Administrative Assistant to join our team at Project Brilliance. As an Administrative Coordinator, you will play a vital role in ensuring the smooth operation of our daily activities.Key Responsibilities:Organize office procedures and provide support to associates to optimize productivityDistribute communications in a...

  • Construction Project Management Professional

    3 days ago

    Huntington Beach, California, United States Condon-Johnson & Associates Full time

    Job OverviewAt Condon-Johnson & Associates, we are currently seeking a skilled and ambitious individual to join our team as a Project Engineer. This exciting opportunity will provide the successful candidate with the chance to learn the fundamentals of construction project management while assisting in job site management. The role involves a range of...

  • Executive Assistant Position

    2 days ago

    Palm Beach Gardens, Florida, United States Project Brilliance Full time

    Project Brilliance is looking for an experienced Office Coordinator to join our team. In this key role, you will be responsible for providing administrative support to our organization, ensuring smooth day-to-day operations.Responsibilities:Manage office supplies, including ordering and maintaining inventory levelsDevelop and implement effective office...

  • Assistant Project Manager

    1 hour ago

    Pompano Beach, United States South Florida Regional Transportation Authority Full time

    Salary: See Position Description Location : Pompano Beach, FL Job Type: Regular Full Time Job Number: 2025 - 00015 Department: Operations Division: Operations Opening Date: 08/19/2024 Closing Date: Continuous FLSA: Exempt SUMMARYAll Aboard! The South Florida Regional Transportation Authority ("SFRTA") is seeking a dedicated Assistant Project Manager to join...

  • Assistant Project Manager

    5 days ago

    West Palm Beach, United States Brave New World Full time

    Job DescriptionJob DescriptionJob Title: Assistant Project Manager (GC)Location: West Palm Area (Projects in West Palm, Boynton, Delray)Overview: We are actively hiring 3-4 Assistant Project Managers (APMs) to join our team. This is an exciting opportunity for experienced Project Engineers (PEs) looking to advance or newer APMs ready to gain hands-on...

  • Assistant Project Manager

    6 days ago

    Palm Beach Gardens, United States Insight Global Full time

    Job Duties & ResponsibilitiesSeeking an experienced Project Coordinator to join the Central Maintenance – (Special Projects organization) The ideal candidate will have experience in the construction/renewables industry, demonstrated experience in project management, and experience interfacing with a wide variety of stakeholder across multiple disciplines....

  • Assistant Project Manager

    6 days ago

    Palm Beach Gardens, United States Insight Global Full time

    Job Duties & ResponsibilitiesSeeking an experienced Project Coordinator to join the Central Maintenance – (Special Projects organization) The ideal candidate will have experience in the construction/renewables industry, demonstrated experience in project management, and experience interfacing with a wide variety of stakeholder across multiple disciplines....

  • Construction Assistant Project Manager

    6 days ago

    Jacksonville Beach, United States Marand Builders Inc Full time

    Job DescriptionJob DescriptionWe are seeking a dynamic and experienced General Contractor Assistant Project Manager to join our team and play a crucial role in ensuring the successful execution of construction projects from inception to completion.Estimated Start Date: ASAPAbout UsIn 1999, armed with an Electrical Engineering degree, 14 years of business...

  • Field Engineer for Ground Improvement Projects

    3 days ago

    Huntington Beach, California, United States Condon-Johnson & Associates Full time

    Key ResponsibilitiesAssist in job site management and participate in preliminary design, estimating, layout, data acquisition, scheduling, and quality control.Develop skills and knowledge in ground improvement, shoring, and foundation drilling.Work closely with the district manager and other team members to achieve project goals.Contribute to continuing...

  • Assistant Project Manager

    55 minutes ago

    Santa Rosa Beach, United States Level Workforce Full time

    Job DescriptionJob DescriptionABOUT THE COMPANYGulfview Construction was founded to expertly build custom homes for our clients and we have been doing so throughout the 30A corridor since 2005. We have a passion for building custom homes and we believe in the values of craftsmanship, hard work, and an unrivaled customer experience. Because our team is known...

  • Assistant Project Manager

    1 hour ago

    West Palm Beach, United States GCB Building Group LLC Full time

    Job DescriptionJob DescriptionJob descriptionGCB Building Group, LLC, A General Contracting & Construction Management firm located in West Palm Beach, Specializing in Luxury residential projects is looking for an Assistant Project Manager for Direct Hire!The Assistant PM will aid in the successful completion of luxury residential projects while working...

  • Assistant Project Manager

    6 days ago

    West Palm Beach, United States Conrad Consulting Full time

    We are looking for Project Engineers and/or Assistant Project Managers who are interested in working for a fast-paced commercial/retail GC in the S FL market. This is a full time/permanent position offering a base salary + benefits. Great opportunity to get your foot in the door with a company and have the opportunity to grow and be promoted from within....

  • Assistant Project Manager

    6 days ago

    West Palm Beach, United States Conrad Consulting Full time

    We are looking for Project Engineers and/or Assistant Project Managers who are interested in working for a fast-paced commercial/retail GC in the S FL market. This is a full time/permanent position offering a base salary + benefits. Great opportunity to get your foot in the door with a company and have the opportunity to grow and be promoted from within....

  • Assistant Project Manager

    2 hours ago

    West Palm Beach, United States Nichols Contracting Inc Full time

    Job DescriptionJob DescriptionDescription:Nichols Contracting, Inc. (NCI) is a family-owned and operated Construction and Contracting business headquartered in Columbia, MD with offices in Venice, FL, Royal Palm Beach, FL, and Orange City, FL, and a team of 150 employees. NCI is a full-service general contractor focused on providing premier services in all...

  • Assistant Project Manager

    54 minutes ago

    Palm Beach Gardens, United States Wharton-Smith, Inc. Full time

    Wharton-Smith, Inc. is currently seeking an experienced Assistant Project Manager to work in the Commercial Division in the Palm Beach Gardens, FL area. In this role, the successful candidate will be responsible to assist the project team with the overall performance of the project(s) from the estimating/pre-construction phase to successful completion...

  • Assistant Project Manager

    36 minutes ago

    Miami Beach, United States gpac Full time

    Job Description Do you want a career in Electrical Construction?CONTACT cynthia.stutz@gogpac,com or call 605-231-4909 We are partnered with a well-established Electrical Construction General Contractor in the Miami area. They are looking to build their team of Assistant Project Managers. Electrical APM/PE/Coordinator Project Manager/Estimator/Designer in...

  • Electrical Project Engineer

    7 days ago

    Huntington, United States 21st Century Staffing Full time

    Job description FANTASITIC OPPORTUNITY WITH STABLE AND METAL MANUFACTURER! GREAT SALARY,BONUS AND RELOCATION ASSISTANCE! The Electrical Project Engineer will directly manage or assist with managing the end-to-end delivery within the CAPEX project processes. This project will encompass a wide range from safety, quality, infrastructure, capacity, innovation,...

  • Assistant Project Coordinator Construction

    28 minutes ago

    Long Beach, United States Express Employment Professionals - Long Beach, CA Full time

    Job DescriptionJob DescriptionExpress Employment of Long Beach is seeking an Assistant Project Coordinator Construction responsible for processing RFIs and submittals in a timely manner to prepare and coordinate proposals, presentations, and manuals.POSITION: Assistant Project Coordinator ConstructionLOCATION: Long Beach, CAPAY: $25.00/hr.HOURS: Monday –...

  • Assistant Project Manager

    4 days ago

    Virginia Beach, United States First Atlantic Restoration Full time

    Job DescriptionJob DescriptionBenefits:401(k)Company carCompetitive salaryDental insuranceHealth insuranceVision insurance First Atlantic Restoration is looking for a motivated, reliable, and personable Assistant Project Manager (APM) in the Virginia Beach area that has a strong work ethic. The APM is responsible for assisting the Project Manager by working...