Billing Analyst

Robert Half has a new direct-hire opportunity for a Legal Billing Analyst for a company near Towson, MD. Come join a growing team in a high impact position Our client offers full-benefits, paid parking and ability to work with a tenured leadership team.

Key Responsibilities:

• Billing and Invoicing:
• Prepare and process legal invoices in compliance with client billing guidelines and internal firm policies.
• Ensure accurate timekeeping and cost entries on legal invoices.
• Review and verify billing entries from attorneys, paralegals, and other legal staff for accuracy and completeness.
• Create and update billing templates, taking into consideration client preferences, billing arrangements, and specific client matters.
• Client Liaison:
• Serve as a point of contact for clients and internal staff regarding billing inquiries, disputes, or concerns.
• Work directly with clients to resolve billing discrepancies and maintain a positive client relationship.
• Provide periodic billing reports and status updates to clients as needed.
• Compliance and Audit:
• Ensure all invoices comply with legal industry standards, client guidelines, and applicable regulations.
• Perform regular audits of invoices to ensure compliance with retainer agreements, fee structures, and billing arrangements.
• Monitor the billing process to identify and resolve any issues or inconsistencies in a timely manner.
• Process Improvement:
• Identify opportunities to streamline billing workflows and improve efficiency within the legal billing process.
• Collaborate with the finance department to ensure accurate revenue recognition and assist with month-end and year-end closing.
• Data Management and Reporting:
• Maintain and update billing records and files, ensuring that all data is accurate and up to date.
• Prepare detailed billing reports for management review, providing insights into revenue, outstanding balances, and client trends.

Qualifications:

• Minimum of 2-3 years of experience in legal billing, legal finance, or a similar role within a law firm or corporate legal department.
• Strong knowledge of legal billing systems or QuickBooks preferred.
• Understanding of legal terminology, fee structures, and common billing arrangements (e.g., hourly rates, flat fees, retainer agreements).
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• High attention to detail with strong organizational and problem-solving skills.
• Excellent verbal and written communication skills.