Bookkeeper/Office Manager

4 days ago

Ipswich, United States Robert Half Full time
Job DescriptionJob Description

Job title: Bookkeeper/Office Manager

Location: Ipswich, MA

Job Description:

As a Bookkeeper with Office Management responsibilities, you will be heavily involved in the financial management and smooth operation of our Ipswich office. Your main goal is to maintain accurate financial records while working in a dynamic, fast-paced environment and provide administrative support to manage the office.

Key Responsibilities:

  1. Maintain and manage the general ledger, preparing financial statements, and reviewing and managing accounts.
  2. Perform Bookkeeping duties such as classifying and recording transactions, posting debits and credits, producing invoices, managing payroll, and maintaining a systematic filing for all accounts.
  3. Prepare monthly, quarterly, and year-end financial closings accurately and timely.
  4. Monitor office expenditures and handle all office contracts (rent, service, etc.).
  5. Assist in budget preparation and expense management activities.
  6. Handle administrative duties such as ordering office supplies, liaising with vendors, managing contractors, and supporting team members on administrative tasks.
  7. Maintain office policies and procedures, and ensure they are implemented appropriately.
  8. Provide outstanding customer service, managing any inquiries, issues or emergencies that arise.
  9. Use a variety of software including word processing, spreadsheets, databases, and presentation tools.

Qualifications:

  1. Proven bookkeeping experience with a strong understanding of accounting principles.
  2. Proficient in QuickBooks or knowledge of relevant accounting software.
  3. Experience in office administration or office manager role.
  4. Exceptional attention to detail and problem-solving abilities.
  5. Solid understanding of basic bookkeeping and accounting payable/receivable principles.
  6. Excellent organizational and multi-tasking skills.
  7. Strong verbal and written communication skills.
  8. Proven ability to calculate, post, and manage accounting figures and financial records.
  9. High degree of accuracy and attention to detail.

If interested and qualified please apply to this listing directly, or email Bill.Nichols@roberthalf. Thanks 

• A minimum of 3 years of experience as a Full Charge Bookkeeper or similar role
• Proficiency in Accounting Software Systems
• Advanced skills in Microsoft Excel
• Expertise in handling full spectrum accounting functions
• Extensive experience with Accounts Payable (AP) and Accounts Receivable (AR)
• Mastery of QuickBooks software

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