Chief Financial Officer

Job Summary:

Reporting to the CEO, the Chief Financial Officer is responsible for directing the fiscal functions of the agency. They include: all financial and budget management and reporting; ensuring the procedures and internal audit controls are in compliance with agency policies, General Accounting Principles (GAAP), Financial Accounting Standards Board (FASB), Governmental Accounting Standards Board (GASB) standards, and Department of Housing and Urban Development (HUD) guidelines, accounting, reporting, budgeting and budget monitoring, and auditing functions. This position meets the goals of the EBRPHA and Partners Southeast (PSE)'s business plan while working within any and all budget constraints. Ensures that the agency works effectively, efficiently and conforms to the respective policies and procedures or revises them from time to time as needed and protects or averts from certain risks. Finally, through keen oversight of the accounting process, the Chief Financial Officer will enhance and/or develop, implement, and enforce policies and procedures by way of systems that will improve the overall effectiveness and financial condition of the agency.

Essential functions:

• Directs the work of the Accounting Department assigned staff including assigning, planning, and reviewing work, evaluating work performance, and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, selecting new employees, training, providing technical advice, acting on employee problems, and recommending and implementing discipline and merit raises. Ensures supervisors under his/her purview have the tools necessary to manage daily operations.
• Directs all fiscal functions within EBRPHA and PSE
• Monitors all funds/programs for compliance with budget/grant requirements.
• Prepares monthly and annual financial statements including the annual Financial Data Schedule (FDS)
• Manages the accounting department effectively and efficiently while exhibiting great leadership.
• Ensures financial records are maintained and compiled in accordance with Generally Accepted

Accounting Principles (GAAP)

• Maintains a system of accounts, records, and reports, including cash flow requirements and analyses, that reflects the financial status of the Federal and State programs managed by EBRPHA and of properties that EBRPHA and PSE owns, operates, and manages; recommends changes to EBRPHA and PSE financial policies and procedures as needed in partnership with the CEO.
• Establishes and/or revises internal controls as needed.
• Conducts ongoing quality control auditing of Accounts Payable, Tenant Accounting, Payroll, HAP Processing and Bank Reconciliations
• Submits operating subsidy requests to HUD assuring the accuracy of the data.
• Prepares annual operating budgets for the Executive Director, senior staff, and Board of Commissioners.
• Conducts fiscal analysis of assets in portfolio to maximize financial performance, to include annual revenue analysis, capital accounts analysis, tax credit exit strategies, and refinance opportunities.
• Reviews and approves accounts payable activity.
• Coordinates compliance and financial reviews and audits; serves as primary contact with auditors by providing required information, coordinating documentation needed form other staff, reviewing draft and final audited financial statements and reports, and transmitting reports to all authoritative agencies, Prepare independent audit support schedules.
• Prepares financial reports and other information to the CEO and senior staff. Prepares monthly financial reporting of all EBRPHA and PSE entities, including HCV and Affordable Housing programs, business activity, and ROSS/FSS programs; submits reports to CEO and senior staff for board reporting. Prepares and submits monthly/quarterly reporting to developers and investors.
• Ensures Compliance with relevant laws and regulations and integrity of financial data.
• Prepares and distributes periodic asset management reports to investors, consultants, and other partners.
• Ensures HUD Performance Standards and reporting requirements are maintained or improved to high performance levels.
• Prepares and processes month-end close, prepares checks, provides lease-up numbers, and expense reporting to HUD, analyzes data and project numbers regarding future needs.
• Evaluates and advises on business operations including revenue and expenditure trends, financial commitments, and future revenues.
• Prepares and processes month-end and year-end close for multiple properties and Federal programs in appropriate software system, including account analysis prior to close for corrections; posts related journal entries from close.
• Performs reconciliations and draws of HUD grants. Coordinates FSS/ROSS grant usage and projections by expiration date and HUD yearly reporting requirements.
• Directs compilation, preparation, and submission of yearly Operating Subsidy request to HUD. Prepares and submits monthly Mixed Finance Operating Subsidy payment requests.
• Directs the budget preparation and continuously manages budget and forecast activities including HUD Two Year Tool
• Prepares 1099s for HCV landlords and accounts payable.
• Ensures accurate and timely monthly, quarterly, and year-end close processes.
• Updates Obligations and Expenditures in REAC for all Capital Fund Programs and Grants
• Monitors and approves all general ledger entries.
• Serves as a liaison between EBRPHA, PSE and banking institutions and auditors.
• Responsible for investment of agency funds including monitoring and record keeping.
• Recommend/write policy and implement procedures as a result of new program(s) and program expansion growth.
• Research and take all measures necessary/allowable to obtaining full funding potential. HCV leasing and HAP expenses must be monitored monthly with decision making on additional leasing.
• Completes other related duties as assigned.

Supervisory responsibilities:

• Participate in the interviewing and selection process of personnel as needed.
• Reviews and approves time and leave reports for assigned staff.
• Conducts periodic staff meetings.
• Makes recommendations of pay, status, and classification for subordinate staff
• Responsible for disciplinary process including verbal, counseling, and written actions.
• Facilitate the participation of staff to develop, implement, and continuously improve service delivery to ensure attainment of the core strategies and mission of the agency.
• Coach and support staff in the development and implementation of work plans and/or initiatives working cooperatively and interdependently with others and all departments.
• Conducts PES planning and evaluations.

Work environment

• In office setting and or remote

Additional duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical demands

• Mobility and flexibility to walk, bend, kneel, lift, and reach to perform above duties as stated.

Travel required.

• Must possess a valid driver's license.

Required education and experience.

• A bachelor's degree in accounting, Finance, Business Administration or related field and a minimum of seven (7) years' experience in financial management, with a minimum of five (5) years in a senior managerial or director capacity. An equivalent combination of education and experience may be considered.
• CPA certificate is preferred but not required.

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