File Clerk

4 weeks ago

Rochester, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for a File Clerk in the service industry located in Rochester, New York. As a File Clerk, you will be tasked with a range of responsibilities, including handling mail, preparing documents for scanning, and maintaining precise records within a document management system.

Responsibilities:
• Collection of incoming mail from the United States Postal Service, either on foot or using a vehicle.
• Sorting and opening of received mail.
• Preparation of mail for scanning into our document management/records system.
• Scanning of documents into a Document Management System, with responsibilities including quality control, indexing, and noting the location of documents.
• Utilization of firm information governance and records software.
• Completion of all assigned tasks within the required timeframes.
• Managing the filing needs of customers and retrieving files upon request.
• Delivery of outgoing USPS mail to the post office.
• Moving between four buildings in a campus-style setting as part of the daily responsibilities.
• Assisting in the movement, storage, and retrieval of records and files as needed.
• Providing support with data analysis for multiple departments.• Proven proficiency in Adobe Acrobat is required for document handling and management.
• Familiarity with ADP - Financial Services for payroll and employee data management.
• Prior experience with A-Systems for accounting and financial reporting.
• Knowledge of Epic Software for healthcare information systems.
• Proficiency in IBM AS/400 for business and IT operations.
• Experience with About Time for mobile time and attendance tracking.
• Ability to handle Answering Inbound Calls professionally and efficiently.
• Proficient in creating Charts - Graphs for data visualization and reporting.
• Demonstrated experience in Clerical Duties including filing, typing, copying, binding, and scanning.
• Excellent skills in drafting and managing Correspondence with clients and team members.

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