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Construction Development Project and Accounting Assistant
1 week ago
Overview
* This is a Remote position - "NAH reserves the right to make hiring decisions based in part on applicants' state of residence if outside the state of Arizona".
The Construction and Development Project and Accounting Assistant provides project administration support in the areas of project accounting, contracts, purchasing, project management system administration, document control, coordination, communication, and distribution of project specific information, authorizations, documentation and statuses. This position maintains current administration functions to manage and ensure adherence to all pertinent financials, statuses and documentation.
Responsibilities
Project Technical Coordination
* Maintain complex project logs and tracking of relevant data and information for use by project staff and necessary entities.
* Manage Project Management system as the software administrator.
Process Execution
* Assists in obtaining, maintaining, and administering the data, information, communications, and approvals required by project and company requirements between owner, architects, engineers and other project related entities.
* Ensure project information and documents are logged for costs, guarantees/warranties, and related provisions.
Project Communication
* Actively develop relationships, working collaboratively with cross-functional groups of internal and external team members.
* Participate in meeting preparation, support and follow up documentation.
* Assist Development and Construction team scheduling meetings.
* Prepare, provide support, and publish reports, metrics, detailed information documents and communications for project staff and project leadership.
Compliance/Safety
* Responsible for reporting any safety-related incident in a timely fashion through the Midas/RDE tool; attends all safety-related training programs; performs work in a safe manner; monitors work environment for possible safety issues and ensures others are also performing work in a safe manner.
* Stays current and complies with state and federal regulations/statutes and company policies that impact the employee's area of responsibility.
* If required for the position, ensures all certifications and/or licenses are up-to-date and valid prior to expiration dates.
* Completes all company mandatory modules and required job-specific training in the specified time frame.
* Ensure capital, operational and project related expenditures are done so in accordance with sound financial practices and are within NAH policy.
Qualifications
Education
High School diploma or GED - Required
Bachelor's Degree in a relevant field or five years experience in project accounting, project assistant, accounting or administrative - Required
Certification & Licensures
Experience
Minimum 3 years accounting, project accounting, project management or administrative experience - Required
Demonstrated strong organizational skills
Demonstrated strong analytical skills, be able to solve complex problems and demonstrate and excellent ability to multi-task
Must be a self-starter, able to work independently with little supervision in a fast-paced environment with multiple projects and deadlines utilizing high collaboration skills
Demonstrated excellent verbal and written communication as well as ability to maintain confidentiality
Must have a working knowledge of Microsoft software and prefer experience with project management software
Healthcare is a rapidly changing environment and technology is integrated into almost all aspects of patient care. Computers and other electronic devices are utilized across the organization and throughout each department. Colleagues must have an understanding of computers, and competence in using computers and basic software programs.
