Senior Management Coordinator

1 day ago

Washington DC USA, United States Drodex , Inc. Full time
Job Title: Senior Management Coordinator

Overview:

CyberPro is seeking a highly skilled Senior Management Coordinator to support a high-visibility office within the Department of Health and Human Services. The ideal candidate will have experience in scheduling, travel planning, and correspondence management, as well as proficiency in software platforms such as Microsoft Suite, Adobe, and advanced Windows.

Responsibilities:

  • Maintain management over senior leadership daily scheduling.
  • Ensure records/file management and communications organization for senior leadership.
  • Coordinate activities with direct reports and other staff while providing administrative support with front office operations.
  • Coordinate special projects such as data calls, market research, budgeting, contracts, white papers, reports, and briefings.
  • Prepare agency meetings, conferences, and senior level forums by compiling information, preparing briefings, and conducting final quality control of read-ahead packets.
  • Serve operations and senior level meetings by generating and synthesizing meeting information/notes and prepare executive correspondence for signature.
  • Review and edit content submitted by ASPR staff for accuracy of content in relation to program objectives and issues such as correspondence, reports, white papers, staffing/hiring documentation, management directives, policies, toolkits, etc.
  • Manage office logistics such as seat assignments, supply inventory, and business card orders.
  • Synthesize information provided from across the Department and outside agencies to enable the organization to discern key facts and issues.
  • Collaborate with senior staff for comprehensive preparation of concept and position papers.
  • Develop agency correspondence that communicates the intent on key issues.
  • Draft and revise content on behalf of the agency such as letters, memorandums, notifications, recommendations, and acknowledgements.
  • Prepare and manage the senior leadership travel logistics and accounting.

Qualifications:

  • Bachelors degree in a related topic area.
  • 8-10 years of applicable experience.
  • Scheduling.
  • Travel logistics.
  • Meeting management.
  • Up-to-date software skills (e.g., Microsoft Suite - especially Excel, Adobe, advanced Windows, Teams, Zoom, Outlook, etc.).

Clearance:

  • Public Trust Eligible.

About Drodex:

Drodex LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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