Administrative Support Specialist

3 weeks ago


Spearfish, South Dakota, United States LHH Recruitment Solutions Full time
Job Title: Part-Time Office Coordinator

Job Summary:
We are seeking a highly organized and efficient Part-Time Office Coordinator to join our team at LHH Recruitment Solutions. As a key member of our administrative team, you will provide support to leadership and the front-office, assist with accounting and office operations, and maintain various reports through Excel and ERP systems.

Responsibilities:

* Provide administrative support to leadership and the front-office by ordering office supplies, scheduling meetings, and maintaining certificates of insurance and other operational compliance needs.
* Assist the Receptionist with phones and provide back-up support as needed.
* Maintain various reports through Excel and ERP systems.
* Field questions from customers, vendors, internal and external personnel, and maintain excellent communication skills.
* Prepare emails and correspondence for Executives.
* Coordinate luncheons, meetings, or other gatherings.
* Provide back-up to the Accounting Specialists.
* Enter and process accounts payable invoices.
* Code invoices to proper general ledgers and track accurate expenses and budgets.
* Prepare customer billing and apply incoming payments.

Requirements:

* 2+ years' experience in Office Administration or similar.
* 1+ year's experience in accounting and understanding of accounts payable and accounts receivable processes.
* Must be a very organized and efficient person who enjoys workflow processes, documentation, and multi-tasking.
* Should be professional, driven, and work well with others.
* Comfortable working in a manufacturing or construction environment.

Work Environment:
This is an in-office position, and you should be comfortable working onsite 16-24 hours per week, with the ability to provide full-time hours as backup for planned vacations, etc. Days, times, and hours can be flexible and negotiated.

Pay Details: $20.00 to $23.00 per hour

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