Project Accountant

2 weeks ago

Holton, Kansas, United States Prairie Band LLC Full time
Job Description

We are seeking a highly skilled Project Accountant to join our team at Prairie Band LLC. This is a unique opportunity to work on project-based activities and contribute to the financial success of our federal contracting subsidiaries.

Responsibilities:
  • Project Administration:
  • Collaborate with Executive Leadership, Management, and Project Managers to prepare project reports and provide analysis.
  • Process payroll according to project costing.
  • Track project status to ensure execution and compliance.
  • Collect and store final statements and lien waivers in company folders.
  • Manage contractual risks through document synchronization (SF1413 acknowledgments, certificates of insurance, lien waivers, certified payroll, and analytical).
  • Assist in financial aspects of project close-out.
  • Review WIP (Work in Progress) reporting monthly.
  • Accounts Payable:
  • Collect and review subcontractor payment applications for accuracy.
  • Communicate with subcontractors to reconcile pay application status with original contracts, change orders, and pending change orders.
  • Assist the Financial Controller/PM in owner billing by gathering necessary backups.
  • Review subcontractor and supplier preliminary lien waivers for accuracy.
  • Track certified payroll reporting to ensure supplier liabilities are met at time of subcontractor payment.
  • Disburse funds to subcontractors while ensuring compliance.
  • Collect and review general invoices and match with vendor purchase orders/subcontracts.
  • Prepare final statements at project end and send them to subcontractors and suppliers for review.
  • Analyze project accounting metrics and each project's financial position monthly, escalating any issues as needed.
  • Manage vendor set-ups by activating new and deactivating old vendors.
  • Manage project status by activating new and deactivating old projects.
  • Perform other accounting duties as assigned.
  • Accounts Receivable:
  • Review progress billing/invoices prepared by Project Managers for accuracy before approving for release.
  • Match payments to invoice numbers.
  • Prepare AR aging reports at least monthly and coordinate with Project Managers to collect past-due balances on time.
  • Send required releases to customers.
Requirements:
  • Bachelor's degree in finance or accounting.
  • 3-5 years of experience in accounting.
  • Experience in construction accounting is highly beneficial.
  • Proficiency in Microsoft Office applications.
  • Strong analytical skills.
  • Excellent organizational and attention-to-detail skills.
  • Ability to work well under pressure in a fast-paced environment across multiple companies within Prairie Band LLC.
  • Demonstrated ability to manage deadlines.
  • Capacity to establish and maintain positive working relationships with all subcontractors, suppliers, and vendor representatives.
  • Effective communication skills, both verbal and written, with all employees, contractors, and customers.
Estimated Salary Range:

$60,000 - $80,000 per year, depending on experience.

Physical Demands:
  • Physically mobile with reasonable accommodation.
  • Ability to sit for extended periods.
  • Ability to stand for extended periods.
  • Ability to read computer screens, email, and talk on the phone.
  • Ability to bend, reach, kneel, twist, and grip items while working at assigned desk area.
  • Ability to lift up to 25 pounds.

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