Advancement Operations Specialist
2 months ago
The New York Botanical Garden is seeking a highly organized and detail-oriented Advancement Operations Specialist to support the fundraising program. The successful candidate will have excellent writing, editing, and proofreading skills, as well as strong math and accounting experience.
Key Responsibilities:
- Conduct comprehensive analyses of fundraising data to derive actionable insights.
- Produce or assist in select in-person and virtual meetings, events, and convenings.
- Author and edit written documents, including proposals, biographies, reports, letters, acknowledgements, and travel itineraries.
- Design and edit visual presentations, including PowerPoint, photos, event invitations, and handbills.
- Proactively manage calendar for the Chief Advancement Officer, informing CAO and appropriate points of contact of commitments, changes, and deadlines.
- Conduct in-depth research on individuals and other special projects.
- Maintain hard copy and virtual filing systems and record-keeping using the Advancement department's preferred software.
- Prepare, submit, and monitor budgets, expense reports, reimbursements, purchase requests, and vendor contracts.
- Provide general administrative oversight and support for the Chief Advancement Officer.
Requirements:
- Bachelor's Degree required.
- 1 year of experience in administrative support or data analysis, preferably in a comparable cultural institution, education, or non-profit setting.
- Strong writing, editing, and proofreading skills.
- Strong math, accounting, or mass data analysis experience.
- Propriety, thoughtfulness, excellent judgement, and discretion in communicating with donors and colleagues at all levels, both verbally and in writing.
- Exceptional time management and organizational skills, sharp attention to detail.
- Ability to balance multiple projects in a fast-paced, dynamic environment.
- Willingness to work occasional evenings/weekends for events and donor visits.
- Driver's license required.
- Fluency in Microsoft Office Suite (Microsoft Word, Excel, PowerPoint) required.
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