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Property Management Assistant

2 months ago

Newcastle, Oklahoma, United States HRJ Properties LLC Full time
Position Overview

HRJ Properties LLC is a reputable property management firm managing a diverse portfolio of residential properties. We are seeking a dedicated Assistant Property Manager to support our operations. The ideal candidate will exhibit strong interpersonal skills, exceptional organizational abilities, and a commitment to providing outstanding customer service.

Key Responsibilities:

  • Welcome potential residents and assess their needs through effective communication.
  • Document all inquiries and visits promptly in the designated reporting systems.
  • Maintain accurate records of guest interactions and follow established filing protocols.
  • Conduct inspections of model units and ensure all properties are in optimal condition.
  • Showcase community features and amenities, tailoring presentations to meet client needs.
  • Facilitate the application process, ensuring compliance with company policies and Fair Housing regulations.
  • Update and manage availability reports, processing applications for timely approvals.
  • Prepare apartments for new residents, ensuring readiness on the agreed move-in date.
  • Follow up with prospective residents who did not finalize their applications.
  • Assist in the onboarding process for new residents, ensuring they are familiar with community policies.
  • Monitor lease renewals and manage related communications.
  • Evaluate advertising strategies and gather competitive market insights.
  • Handle rental payments and ensure accurate record-keeping.
  • Prepare lease agreements and related documentation for review and signatures.
  • Maintain comprehensive resident files and conduct regular community inspections.
  • Distribute all relevant notices and maintain accurate records for commission tracking.
  • Support the management team with various administrative tasks as needed.
  • Uphold the company’s professional standards in all interactions.
  • Consistently apply community policies and procedures.

Benefits: We offer a comprehensive benefits package, including Paid Time Off, 401K, Health, Dental, Vision, and Life Insurance.