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Project Coordinator
2 months ago
The Project Coordinator - Operations Support Specialist will provide administrative support to the Operations Management and Project Controls Staff. This role will be responsible for tracking, organizing, and validating project data, including labor, equipment, and other applicable project costs.
Key Responsibilities- Project Data Management: Track, organize, and validate project data, including labor, equipment, and other applicable project costs.
- Administrative Support: Provide administrative support to the Operations Management and Project Controls Staff, including prioritizing conflicting needs and handling matters expeditiously and proactively.
- Record Keeping: Establish and maintain commonality and continuity of record keeping, including physical and electronic filing systems.
- Project Support: Assist Project Managers with various activities, including managing files for bids, submitting bids, securing bid bonds and certificates of insurance, setting up new jobs in the ERP, completing pre-qualification questionnaires, logging hours for subcontractors, reporting hours and/or incidents on ISNetworld site, support development and tracking of change orders and project closeout forms.
- Customer Data Management: Maintain customer required data, including diverse spend, project rosters, safety data, and key performance indicators.
- Reporting and Analysis: Assist Project Managers with preparation and reporting of monthly accruals to customers and preparation and submittal of safety plans.
- Communication: Work with clients on troubleshooting jobs or services dispatched by clients on required platform(s) and upload dispatched jobs or services to internal Project teams by utilizing required platform(s).
- Collaboration: Work collaboratively with field personnel and project controls to maximize data integrity and troubleshoot inaccuracies of data such as payroll prior to processing into billing.
- Education: Associate's degree or equivalent combination of education, training, and experience.
- Skills: Demonstrated proficiency in MS Office, including Word, PowerPoint, and Excel, high levels of discretion and judgment in both interpersonal and business matters, strong organizational skills, and the ability to prioritize and perform multiple tasks.
- Qualifications: Strong interpersonal skills and the ability to build relationships with stakeholders, including internal staff and external professionals, must have strong written and verbal communication skills, resourceful team-player, yet with the ability to effectively work independently, proven ability to handle confidential information with discretion, focused on client service and meeting deadlines.
This is a full-time position. The days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.