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Strategic Operations Coordinator

1 week ago


Atlanta, Georgia, United States Builders Full time
Job Description

The Executive Assistant plays a pivotal role in providing comprehensive administrative support to the Chief Operating Officer and the Chief People Officer at Builders.

This critical position contributes to enhanced workflow efficiency and seamless operations, upholding the confidentiality of both offices. Key responsibilities include managing internal and external communications, overseeing meeting logistics, and preparing materials and correspondence.

Main Responsibilities:

  • Act as the primary liaison for internal and external stakeholders, including board-level contacts, for the Chief Operating Officer and Chief People Officer, exercising discretion and independent judgment in all interactions.
  • Maintain an up-to-date understanding of executive schedules to effectively manage calendars, travel arrangements, meeting logistics, and coordinate divisional events.
  • Establish and uphold the confidentiality of conversations, materials, and administrative records for direct reports.
  • Create high-level documents to support strategic initiatives, management updates, and presentations for the Board of Directors.
  • Attend meetings to accurately record notes and minutes, track action items, and ensure timely completion of deliverables.
  • Provide valuable input on operational matters and assist in resolving complex and sensitive administrative issues.
  • Prepare financial spreadsheets, reports, and divisional budget updates; manage travel reports, reconcile and track travel and departmental expenditures, and generate invoices for executive review.
  • Collaborate with internal executive offices and external vendors to facilitate transactions and project completion.
  • Identify and recommend enhancements to administrative policies, processes, and procedures, making evaluative judgments to implement necessary improvements.
  • Conduct research and comparative analysis to support the development of presentations, creating materials using various technologies and formats.
  • Review and edit presentations, correspondence, reports, and other documents on behalf of direct reports.
  • Foster ongoing and informative communication within the division through email and other communication tools, managing incoming correspondence by assessing and prioritizing content, summarizing, and distributing relevant information to appropriate staff.
  • Evaluate and process documents submitted for executive signatures.
  • Track and communicate the status of major projects using designated technology tools to ensure transparency and accountability.