Program Associate, Education and Workforce Programs

2 weeks ago

Waltham, Massachusetts, United States Massachusetts Life Sciences Center Full time
Job Summary

We are seeking a highly organized and detail-oriented Program Associate to support our Education and Workforce Programs team at the Massachusetts Life Sciences Center. The successful candidate will provide primary support for certain education and workforce development grant programs, working closely with the Manager of Education and Workforce Programs and other team members to promote access to high-quality STEM education across Massachusetts.

Key Responsibilities
  • Implement and administer multiple grant programs, working collaboratively with the Education and Workforce team to identify strategies for outreach and support for school districts and higher education institutions.
  • Manage and meet timelines and deliverables, ensuring compliance with grant requirements and developing and maintaining clear communication of expectations with grant applicants, awardees, and vendors.
  • Assist in the continuous improvement, design, development, and evaluation of grant programs, overseeing grant cycles from engaging with applicants, reviewing proposals, managing databases, and ensuring compliance with grant requirements.
  • Respond to program inquiries within 24 hours and provide guidance as needed, checking all emails sent to the shared program inboxes daily and categorizing/assigning them for follow-up.
  • Prepare grant agreements and amendments for execution, tracking receipt and status of all payment/reimbursement requests and following up with grantees as needed to ensure that requests are submitted in the required timeframe.
  • Maintain detailed spreadsheets with program information and financial data in real-time, ensuring post-award reporting compliance and periodic reporting of metrics on the impact of outreach efforts.
Requirements
  • Associate's degree or higher, with a minimum of two (2) years of professional work experience.
  • Methodical and strategic thinking, excellent verbal, written, and interpersonal skills, and ability to work in a fast-paced environment with demonstrated ability to manage multiple tasks and demands.
  • Basic research skills and quantitative competencies, detail-oriented and with strong organizational skills, and ability to work well both in teams and independently.
  • Experience working with diverse and underrepresented populations, demonstrates initiative, follow-through, and ability to meet deadlines, and able to handle sensitive and confidential situations.
  • Strong computer (PC) skills in word processing, spreadsheets, and presentation software (Microsoft Word, Outlook, Excel, PowerPoint, and Adobe), and project management experience strongly preferred.
Working Conditions and Environment

The work is performed primarily in an office setting, with a moderate noise level. Currently, work is being conducted in-person at the office in Waltham two days per week (Wednesdays and Thursdays), and remotely for three days per week. Must be able to work in the office, outside of this schedule, as necessary, and attend evening events, as needed; adjustments to schedule may be necessary, per business requirements.

This position requires attendance at events throughout the Commonwealth (some of which are not easily accessible to public transportation). Reliable transportation is needed to meet the required participation at these events.

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