Receptionist/Secretary

5 days ago

Mitchell, United States Career Match Solutions Full time
Receptionist

Full-time

This position plays a vital role in providing exceptional customer service and administrative support to the WIC team. The successful candidate will be responsible for managing the front desk, handling phone calls, and greeting visitors. Key responsibilities include:

Key Responsibilities:
  • Provide administrative support to the WIC team, including composing and finalizing correspondence, maintaining filing systems, and creating databases.
  • Assist with appointment reminders and cancellations, and check participants into the WIC-IT screen.
  • Answer and route telephone calls, greet and direct visitors, and retrieve office voice messages.
  • Scan in medical and other documents, and notify case managers.
  • Send out mailings and faxes as requested, and review routine forms, documents, or materials for errors and completeness.
  • Electronically file and retrieve a variety of materials to maintain records, and help maintain the Resource Referral List.
  • Contact participants to ensure they have the required proofs to provide to case managers prior to certifications.
  • Open and route incoming office mail, sort and bundle outgoing mail, and monitor Office DOH email.
Requirements:
  • Possession of a valid driver's license.
  • Graduation from high school.
  • Bilingual preference (Spanish).

Benefits include bi-weekly pay, 11 paid holidays, paid vacation, paid sick time, and mileage reimbursement. Career Match Solutions is an equal opportunity employer.

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