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Imaging Clerk
2 months ago
We are seeking a highly organized and detail-oriented Imaging Clerk to join our team at the City of New York. As an Imaging Clerk, you will play a critical role in maintaining the unit's ability to provide continuity of support functions within the Division without any disruption in services.
Key Responsibilities- Review and integrate documents by checking the records information, such as Employee ID number and document type.
- Prepare files for scanning by removing staples, rubber bands, and paper clips from files and counting total number of pages.
- Operate image scanner to scan documents and categorize document type for indexing.
- Adjust image resolution, paper size, and orientation by using scanning applications document image settings.
- Review the scanned images for quality assurance.
- Index documents by reviewing record cover sheet and documents, and select the appropriate document type to submit the electronic image.
- Verify indexing data and make necessary corrections; edit by using indexing application.
- File the scanned documents by document type and date for temporary storage.
- Review the documents and discard duplicates.
- Provide coverage for departments reception area ensuring appropriate notices to staff in various units, accurate logs, prompt and professional telephone communications, and excellent in-person customer service.
- Provide customer service to HRA employees who ask to view their personnel file documents as directed by supervisor.
- Retrieve records and/or documents and print requested documents for employee.
- Assist supervisor in collecting productivity data and preparing statistical reports.
- Ensure proper maintenance of scanners and scanning equipment by reporting equipment breakdown or other problems to the supervisor.
- A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization.
- One year of satisfactory clerical experience.
- Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
