Administrative Support Specialist
4 weeks ago
About the Role
We are seeking an experienced Human Resources Assistant to support our HR Department in various tasks, including filing documents, onboarding new employees, managing attendance, and coordinating meetings. This role will provide administrative support to the office and staff members.
Key Responsibilities
- Assist HR in pre-employment and onboarding processes for new employees
- Coordinate with front booth security on visitor management
- Manage attendance and return-to-work procedures for employees on medical leave
- Coordinate with IT on office equipment setup for new employees
- Perform various administrative tasks, including updating files, scanning, copying, and faxing
- Schedule meetings and appointments, including conference room bookings
- Collaborate with Safety on office security and safety procedures
- Maintain confidentiality and handle sensitive information with discretion
- Provide general administrative support to the office and staff as needed
- Develop and implement office policies with HR, establishing procedures and standards for office operations
Requirements
- Proven office management and administrative experience
- Excellent time management, multitasking, and prioritization skills
- Attention to detail and problem-solving abilities
- Strong written and verbal communication skills
- Proficiency in Microsoft Office
- Knowledge of clerical practices and procedures
Work Experience
- High School Diploma or GED equivalent with 3+ years of administrative experience OR Bachelor's Degree with 1+ year of relevant experience
Essential Capabilities
- Analytical Thinking & Decision Making - Identifies trends and issues, analyzes data to make informed decisions
- Business & Financial Acumen - Demonstrates knowledge of financial functions, applying understanding to corporate decisions
- Effective Communication - Communicates clearly and concisely, tailoring messages to fit audiences' needs
- Customer Orientation - Prioritizes customer satisfaction, addressing concerns and needs proactively
- Establishes Trust - Builds confidence and faith through honesty, openness, and vulnerability
- Problem-Solving - Anticipates, evaluates, diagnoses, and resolves problems systematically
- Results Orientation & Accountability - Takes ownership, drives actions to achieve desired results
- Teamwork & Collaboration - Fosters a shared vision, promotes cooperation, and supports team members
Individual Contributor
- Adaptability/Flexibility - Maintains effectiveness in varying environments and tasks
- Continuous Improvement - Establishes methods to monitor and improve performance and processes
- Self-Development - Seeks feedback, initiates activities to enhance knowledge and skills
Location
- Belle Glade, FL
Compensation
We offer a competitive salary range of $45,000 - $55,000 per annum, commensurate with experience.
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