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Administrative Support Specialist

2 months ago

Kutztown, Pennsylvania, United States Katmai Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Katmai. As a key member of our operations team, you will be responsible for providing administrative support to our Recruiting and Retention Program.

Key Responsibilities
  • Provide administrative support to the Recruiting and Retention Program, including data entry, quality control, and reporting.
  • Interview Warriors on administrative, medical, educational, and other topics as needed.
  • Monitor Recruits for potential retention issues and make every effort to assist in mitigating those issues or process them for separation.
  • Assist in the management of IET ship dates within prescribed timeframes to ensure maximum training seat utilization.
  • Provide qualitative screening to ensure Recruits are administratively correct.
  • Communicate with the Initial Active-Duty Training (IADT) Manager, MEPS Guidance Counselors, and United States Army Training & Doctrine Command (TRADOC) Liaisons regarding IADT Warriors issues.
  • Maintain the Vulcan Application and perform daily input/reporting to actions relating to Warriors, training.
  • Provide quality control for all documentation in the Warriors shipper packet.
  • Maintain employment eligibility training/certification requirements.
  • Upload shipper documents into Vulcan.
  • Monitor Warriors at training using the ATRRS tab in Vulcan for "Pending Actions" and report issues.
  • Provide Vulcan and Director's Personnel Readiness Overview (DPRO) reports as needed/requested.
Requirements
  • Possess a current National Agency Check with Inquires (NACI) Investigation.
  • One (1) to two (2) years of related experience OR a combination of education to successfully perform the duties of the position.
  • Recruiting and Retention or Military Unit Administration is preferred.
  • Knowledge of the Shipper Quality Control, Vulcan Input, and the administrative processes of the National Guard Recruiting is preferred.
  • Knowledgeable in Army National Guard enlisted programs and benefits.
  • High School Diploma or GED is required.
  • Must obtain and maintain any necessary security access and/or background checks.
Preferred Qualifications
  • Must have an intermediate knowledge of the Microsoft office suite.
  • Must be able to work independently with little or no supervision, be exceedingly well organized and flexible.
  • Ability to interact with a wide variety of staff.
  • Ability to deal with confidential information.
  • Ability to reason and analyze problems and working on solutions.