Staff Operations Manager 3

4 days ago

Los Alamos, New Mexico, United States Los Alamos National Laboratory Full time
Job Summary

We are seeking a highly skilled Staff Operations Manager to join our team at Los Alamos National Laboratory. This is a unique opportunity to work in a multidisciplinary research institution engaged in strategic science on behalf of national security.

Key Responsibilities
  • Provide high-level administrative, business, and operational support to Division and Group managers.
  • Ensure that the Division Leader and Deputy Division Leaders are properly equipped and informed to successfully manage the Division's daily business.
  • Maintain contact with all levels of Laboratory staff and management, and have the authority to represent management on activities and committees.
  • Serve as a liaison in responding to internal and external institutional requests.
  • Lead efforts that enable the continuous development of support staff across the Division.
  • Conduct research and analysis on technical, operational, policy, and administrative issues related to the PF Division and present recommendations to management.
  • Coordinate, oversee, and execute the Division's response to action items and data calls.
  • Provide guidance to managers and employees on operational and administrative issues where consistency across the Division is necessary for effectiveness, efficiency, and regulatory or policy compliance.
  • Work closely with HR professionals on performance, merit, personnel issues, and oversee the complete, accurate, and timely submittal of hiring packages and actions for the Division.
  • Collaborate with financial professionals on budget development, planning, and tracking, and the oversight of division space.
Requirements
  • Advanced knowledge and successful demonstrated experience with the administrative management of business, operational, and/or programmatic activities in the following areas: safety, quality, security, financial management, human resources, community/customer relations, training, and procurement.
  • Advanced supervisory experience with an excellent record of team building, collaboration, and leadership.
  • Knowledge of, and demonstrated successful experience in, management, supervision, mentorship, and professional development of employees.
  • Excellent organizational skills to independently establish priorities and track deliverables while working effectively under pressure, with frequent interruptions, as well as managing projects and executing complex operational and business assignments.
  • Demonstrated record of dependability, reliability, and commitment to the long-term needs of the job duties and programmatic goals of the organization.
  • Advanced experience in effective decision-making and creative problem-solving, including skills in researching and recommending alternative solutions to problems.
  • Expert knowledge of, and successfully demonstrated experience in, developing, implementing, and managing innovation and process improvements.
  • Position requires a Bachelor's Degree from an accredited institution and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
  • Advanced ability to interact effectively with all levels of internal and external personnel and customers.
  • Excellent oral and written communication skills, including expert skills and proven experience in the preparation of reports, matrices, presentations, drafting and implementation of new process and procedures, and preparing correspondence for executive level managers.
Preferred Qualifications
  • Advanced knowledge of the Laboratory's organizational structure and implementing policies, procedures, and instructions.
  • Demonstrated proficiency in multiple laboratory-wide systems and applications to include Oracle, Concur, iProcurement, ILINK Management Observation System, performance management and computer software applications (e.g., Microsoft Office Suite).
  • Experience working with sensitive and classified matter in a classified environment.
  • Active Q Clearance.
Work Environment

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

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