Executive Support Specialist

2 days ago

Midland, Texas, United States Prime Well Solutions Full time

Job Description:

We are seeking a highly skilled Administrative Assistant to join our team at Prime Well Solutions in Midland. As an Administrative Assistant, you will be responsible for managing administrative tasks efficiently and effectively.

Key Responsibilities:

  • Facilitate the onboarding process by providing support and guidance to new employees.
  • Ensure all necessary documents are completed accurately and submitted on time.

Time Schedule Management:

  • Maintain and update time schedules for field and rig-up operations.
  • Coordinate with team members to ensure schedules are accurate and up-to-date.
  • Communicate any changes or updates to relevant stakeholders promptly.

Purchase Order Management:

  • Log and maintain purchase orders using spreadsheet software.
  • Monitor expenditures and track budget allocations.
  • Collaborate with the procurement team to ensure timely processing of orders.

General Administrative Duties:

  • Answer phones, respond to emails, and handle correspondence as needed.
  • Organize and maintain filing systems, both physical and digital.
  • Assist with scheduling meetings, booking travel arrangements, and coordinating office events.
  • Provide administrative support to other departments as required.
  • Other duties as assigned.

Requirements:

  • Proven experience in an administrative role, preferably in a fast-paced environment.
  • Excellent organizational and time management skills.
  • Proficiency in Microsoft Office Suite, particularly Excel for spreadsheet management.
  • Strong attention to detail and accuracy.
  • Ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Adaptability and willingness to take on new challenges.
  • Knowledge of HR processes and procedures is a plus.

Salary: $55,000 - $70,000 per annum

Benefits:

We offer a competitive salary and a comprehensive benefits package, including health, dental, and vision insurance, 401(k) plan, and paid time off.

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