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Contract Management Specialist

2 months ago

Batavia, New York, United States Graham Corporation and Subsidiaries Full time
Job Summary

The Procurement Specialist will be responsible for coordinating procurement activities related to subcontract decisions. This includes procuring raw materials, finished goods, and services that support subcontract decisions. The ideal candidate will have a strong understanding of procurement processes and be able to work effectively with suppliers to drive results in customer satisfaction and reflect positively on the company's reputation as a reputable supplier.

Key Responsibilities
  • Coordinate procurement activities related to subcontract decisions
  • Procure raw materials, finished goods, and services that support subcontract decisions
  • Work closely with suppliers to drive results in customer satisfaction and reflect positively on the company's reputation
  • Identify, interview, and maintain files and records for suppliers
  • Troubleshoot and expedite as necessary
  • Manage personal performance by setting goals and expectations
  • Cultivate and foster the company's core values
  • Maintain supply base required documentation and information
  • Resource scheduling, output management, and reporting
  • Reviews and analyzes requirements to assure adequate project compliance and delivery
  • Initiates contracts with suppliers to ensure timely completion of projects
  • Provides schedules, milestones, and feedback on projects
  • Alerts stakeholders to potential supply issues
  • Acts as the liaison between the supplier, engineering, document control, and quality
  • Reports to customers as required
  • Initiates and maintains periodic meetings with customers and suppliers as required
  • Ensures supplier compliance with project requirements, including but not limited to schedule, cost, quality, and performance
Requirements
  • Bachelor's degree in Business, Engineering, Finance, Supply Chain, or other relevant field
  • 5+ years of procurement experience in a manufacturing environment
  • 10+ years of on-the-job experience in lieu of formal education
  • Strong written and verbal communication skills
  • Strong organization and time management skills
  • High attention to detail
  • Proficiency with Microsoft Project
  • Ability to manage external suppliers
  • Ability to manage project budget and control expenses
  • Ability to project manage in a cross-functional environment
  • Ability to work independently with minimal direction as a highly motivated self-starter and within a team-oriented culture
  • Maintain strict confidentiality regarding company matters
  • Follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments, commits to long hours of work when necessary to reach goals, completes tasks on time or notifies appropriate person with an alternate plan
  • Maintain a collaborative relationship with internal and external stakeholders
  • Meets challenges with resourcefulness, generates suggestions for improving work, develops innovative approaches and ideas, presents ideas and information in a manner that gets others' attention
  • Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions, and decimals
  • Ability to analyze quote package and understand percentage changes and best value in costing
  • Proactively identifies problems and collaborates with management on implementing possible solutions
  • Energetic and eager to tackle new projects and learn new skills
  • Ability to independently acquire and apply new knowledge related to our ERP application
  • Maintain current technical knowledge pertaining to position; demonstrates comprehensive, flexible range of skills and abilities; seeks to enhance skills and abilities through cross-training and educational development
  • High degree of accountability to meet commitments
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to thrive in a team environment
  • Basic understanding of Supply Chain Management operational concepts surrounding production planning, scheduling, purchasing, supplier selection, inventory control, Incoterms, logistics, stockroom operations, shipping/receiving