Administrative Support Specialist

3 weeks ago

Quantico, Maryland, United States Amentum Full time
Amentum is seeking highly motivated, self-starting office professionals to support our team.

Responsibilities:

  • Manage records and files, ensuring accurate and timely documentation.
  • Assist with employee in- and out-processing, maintaining confidentiality and adhering to security protocols.
  • Support the management of DOD, DSS, and local office policies and programs, staying up-to-date on relevant regulations and guidelines.
  • Coordinate scheduling with the field office chief, ensuring efficient use of resources.
  • Draft and route correspondence, maintaining a professional tone and adhering to company standards.
  • Plan and coordinate travel arrangements using the Defense Travel System (DTS) or MyTravel, ensuring compliance with company policies and procedures.
  • Coordinate conference room usage, ensuring seamless execution of meetings and events.
  • Maintain office equipment and supply inventory, ensuring adequate stock levels and efficient use of resources.
  • Manage the government timecard program (DAI), ensuring accurate and timely reporting.
  • Receive and route office mail and correspondence, maintaining a professional and efficient workflow.
  • Manage the task management (CATMS) system, ensuring accurate and timely tracking of tasks and projects.
  • Assist in the execution of the office training program, ensuring employees receive necessary training and development opportunities.
  • Input and manage data bases as directed, maintaining accurate and up-to-date records.
  • May be required to lift general office items (20-30lbs) and work in an office environment with occasional local travel within the U.S.

Requirements:

  • Active Secret clearance required.
  • Bachelor's degree or equivalent (at a minimum) and two years of experience related to the requirements.
  • Superior oral and written communications skills, as well as a good command of the English Language.
  • Intermediate to high proficiency in Microsoft applications, particularly Word, Excel, Outlook, and MS Teams.
  • Ability to work with teams and independently, with occasional telework dependent on government needs.
  • U.S. driver's license and capability to operate government vehicles.

Preferred:

  • Familiarity with the Defense Travel System (DTS) and timekeeping management program.
  • DCSA and DoD work experience.
  • Knowledge of operating office equipment (fax, copy machine).

Compensation & Benefits:

HIRING HOURLY RANGE:
$24.04-$26.45 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.)
This position includes a competitive benefits package.

For more detailed information on our Benefits and what it is like to work for Amentum:

please visit our careers site:

Work Environment, Physical Demands, and
Mental Demands:

This is an in-office position, with no unusual hazards, occasional lifting up to 20-30 lbs., constant sitting while using a computer, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities to communicate, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.

Amentum is proud to be an Equal Opportunity Employer.

Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veterans status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans ( and Labor Laws Posters ( .

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