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Laboratory Operations Coordinator

2 months ago

South Jordan, Utah, United States NIC Salt Lake City PLLC Full time
Job Overview

Bilingual Laboratory Operations Coordinator
NIC Salt Lake City PLLC is seeking a dedicated Laboratory Operations Coordinator to oversee our dental lab facilities. This role is an excellent opportunity for those looking to advance their careers in a dynamic environment.

Compensation: Starting salary of $40,000, with potential increase to $50,000 after three months.

Benefits Include:

  • Comprehensive Medical, Dental, and Vision Insurance
  • Life Insurance and Long/Short Term Disability Coverage
  • Paid Training and Holidays
  • Paid Parental and Bereavement Leave
  • 401k Matching Program
  • Employee Assistance Programs
Key Responsibilities
  • Manage and track all orders for lab centers, ensuring all necessary equipment and materials are available.
  • Assist the laboratory's VP with scheduling, meetings, and procurement.
  • Prepare shipping labels and manage package logistics.
  • Coordinate travel arrangements for laboratory personnel as needed.
  • Maintain and update daily quality control reports.
  • Organize the Lab Director's schedule, meetings, and travel itineraries.
  • Proactively identify and resolve issues, prioritizing tasks effectively.
  • Work independently and manage high volumes of inquiries under pressure.
  • Oversee the setup of new lab centers, including procurement of materials and equipment.
  • Assist in recruiting staff for new facilities.
  • Implement and monitor processes in compliance with regulatory standards.
  • Conduct follow-ups on employee performance and development plans.
  • Research and establish relationships with suppliers for new products.
  • Manage financial interactions with operational leadership.
  • Oversee laboratory utility management and review.
Daily Duties
  • Receive and verify incoming packages against orders.
  • Ensure timely delivery of orders to lab centers.
  • Create shipping labels for outgoing packages.
  • Maintain accurate inventory records.
  • Communicate regularly with center managers and leaders.
  • Update the calendar for the Lab Director and COO with relevant meetings and events.
  • Review laboratory conditions and equipment.
  • Provide administrative support to lab centers as needed.
  • Maintain office hours while being flexible to additional hours as required.
  • Coordinate travel bookings for laboratory staff.
  • Manage urgent shipping requests.
  • Order uniforms and manage equipment maintenance.
  • Update equipment files and accounts for utilities.
  • Process invoices and maintain employee records.
  • Create email accounts for new centers.
  • Ensure proper offboarding of departing personnel from all platforms.
  • Keep the employee database current with relevant information.