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Community Association Portfolio Manager

2 months ago


Atlanta, Georgia, United States Fieldstone Realty Partners Full time
Job Overview

Position Title: Community Association Portfolio Manager

Company: Fieldstone Realty Partners

About Our Company:

Fieldstone Realty Partners is a premier Community Association Management firm located in Atlanta, Georgia. Since our establishment, we have seen steady growth, providing numerous career opportunities. As a Community Association Portfolio Manager, you will oversee various associations, manage financial activities, and play a key role in our company's continued success.

Role Summary:

We are looking for a skilled Community Association Portfolio Manager to become part of our team. In this position, you will handle a portfolio of community associations, ensuring their smooth operation and financial stability. Your knowledge in community association management and dedication to outstanding service will be crucial for your success.

Key Responsibilities:

Administrative Duties:

  • Oversee a portfolio of community associations, ensuring adherence to governance documents and regulations.
  • Develop annual budgets and manage the financial operations of each association.
  • Keep precise records and documentation for each association, including meeting minutes, contracts, and correspondence.
  • Prepare and deliver regular reports to association boards.
  • Coordinate and supervise vendor contracts and services.
  • Address homeowner inquiries and concerns promptly and professionally.
  • Work collaboratively with the Fieldstone Realty Partners team to provide seamless service to clients.

Property Management:

  • Conduct regular site inspections to evaluate property conditions, address covenant violations, and ensure compliance with vendor contracts.
  • Manage vendors to ensure landscaping and pool maintenance meet our standards.
  • Assist in negotiating and finalizing contracts for various services required by the associations.
  • Respond promptly and effectively to emergency situations.
  • Build positive relationships with homeowners and community members.

Financial Management:

  • Prepare annual budgets and oversee financial operations of each association in line with the approved budget.
  • Report all assessments and charges due from Owners, maintaining checking, savings, and other income accounts.
  • Authorize all disbursements from collected assessments for routine expenses as outlined in the budget.
  • Provide a monthly financial statement detailing all income and expenses.
  • Manage special assessments and additional administrative and collection charges as necessary.

Covenant Enforcement:

  • Familiarize yourself with and maintain a basic understanding of the Neighborhood Covenants, By-Laws, and Design Guidelines.
  • Maintain communication with the Board of Directors/Architectural Review Board and offer guidance on all Covenant Violations or Modifications as needed.
  • Draft and send Covenant Violation letters as required, as agreed upon by the Board of Directors and/or Covenants Committee.
  • Act as a liaison between the Board of Directors and the Association's attorney regarding Covenant matters.
  • Maintain and provide access to all files related to Covenant Violations and Modifications.

Qualifications:

  • Valid State of Georgia Community Association Manager license.
  • Bachelor's degree in Business Management, Real Estate, or a related field (preferred).
  • Relevant experience in community association management.
  • Strong understanding of community association governance documents and regulations.
  • Excellent organizational, communication, and problem-solving abilities.
  • Capability to manage multiple tasks and prioritize responsibilities effectively.
  • Proficiency in Microsoft Office Suite, particularly Microsoft Excel.
  • Familiarity with Enumerate Software (Formerly TOPS Software).

Benefits:

  • Competitive salary based on experience.
  • Opportunities for growth and career advancement within our organization.
  • Health and wellness programs available.
  • Generous paid time off.

Application Process:

Interested candidates are encouraged to apply through the designated platform. Please include a cover letter that outlines your interest in this position and how your qualifications align with our company's values and mission.

Equal Opportunity Employer:

Fieldstone Realty Partners is committed to creating an inclusive environment for all employees and values diversity.