Corporate Operations Coordinator

1 week ago

Salt Lake, Utah, United States Innova Solutions Full time
Job Responsibilities

The successful candidate will be responsible for coordinating executive calendar management, events, and travel arrangements while interacting positively with all levels of the organization.

Key responsibilities include:

  • Coordinate executive calendar management, events, and travel arrangements
  • Interact positively with all levels within the organization
  • Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response
  • Additional duties include providing telephone support, assist with preparation of company-wide communications, expense report preparation, mail, and paperwork distribution, filing, copying, and other general tasks
  • Serve as event planning/coordinator for multiple business events of varying size and nature

Requirements:

  • High school diploma with a minimum of 8 years related administrative experience or associate degree with a minimum of 4 years related administrative experience
  • At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment

Preferred skills:

  • Prefer a minimum of 10 years of prior experience working with senior executives
  • Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams)
  • A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations
  • Good judgment and discretion in handling confidential information is of the utmost importance
  • Demonstrate a willingness to learn new skills and to accept additional responsibilities as required
  • Possess the ability to work well as a team and independently with minimal supervision
  • Extremely organized with great attention to detail and excellent grammar skills
  • The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow-through actions
  • Willing to work some extended hours when necessary, including the occasional availability at a moment's notice
  • Must be focused on customer satisfaction, the commitment to consistently generate a quality work product, and to do whatever it takes to get the job done quickly and efficiently
Benefits

Innova Solutions offers benefits, including medical & pharmacy coverage, dental/vision insurance, 401(k), health savings account (HSA) and flexible spending account (FSA), life insurance, pet insurance, short-term and long-term disability, accident & critical illness coverage, pre-paid legal & ID theft protection, sick time, and other types of paid leaves.

The estimated salary for this position is $30-$35 per hour.

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