AP Process Improvement Lead

3 weeks ago

Santa Monica, California, United States Natural Resources Defense Council Inc Full time

Job Description:

We are seeking a detail-oriented and experienced Senior Accounts Payable Analyst to join our team at the Natural Resources Defense Council Inc. As an AP Process Improvement Lead in Finance and Accounting, you will be responsible for executing accounts payable processes, ensuring accurate and timely processing of invoices, payments, and reconciliations.

About Us:

The Natural Resources Defense Council (NRDC) is a non-profit environmental advocacy organization that uses law, science, and public policy to protect the planet's wildlife and wild places. We have been instrumental in writing some of America's bedrock environmental laws, including the Clean Water Act and implementing regulations. Our team of over 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and globally from various offices.

Your Role:

You will lead the efficient management of high-volume vendor invoices within Coupa, ensuring alignment with NRDC policies, accounting standards, and organizational goals. You will implement a risk-based framework to identify and address high-priority transactions or potential exceptions proactively. Additionally, you will partner with the AP Manager and Treasury Director to optimize payment cycles, including oversight of weekly payment runs, wire transfers, and reimbursements, ensuring timeliness and accuracy.

Responsibilities:

  • Oversight of Invoice Processing & Payment Management (40%):
    • Lead the efficient management of high-volume vendor invoices within Coupa, ensuring alignment with NRDC policies, accounting standards, and organizational goals.
    • Implement a risk-based framework to identify and address high-priority transactions or potential exceptions proactively.
    • Partner with the AP Manager and Treasury Director to optimize payment cycles, including oversight of weekly payment runs, wire transfers, and reimbursements, ensuring timeliness and accuracy.
  • Vendor Relationship Management & Issue Resolution (20%):
    • Establish and maintain strong vendor partnerships, acting as a key point of escalation for complex payment inquiries and disputes.
    • Leverage advanced capabilities of cloud-based Business Spend Management tools to manage end-to-end invoice lifecycles, generate actionable insights through exception reporting, and implement solutions for systemic issues.
  • Financial Reconciliation & Reporting (10%):
    • Perform monthly reconciliations of accounts payable accounts, ensuring accurate financial reporting. Assist the accounting team in month-end and year-end closing for the audit and Form 990 work.
    • Drive the preparation and accuracy of compliance filings, including vendor 1099s, and collaborate closely with the accounting team during month-end and year-end close processes.
  • Cross-Functional Collaboration & Operational Partnership (20%):
    • Act as a strategic partner to internal departments, resolving complex payment issues and aligning processes with organizational objectives.
    • Lead training initiatives and process documentation efforts to strengthen team capabilities and ensure consistency in operations.
    • Foster a client-service-oriented culture within Finance and Accounting, enhancing collaboration with internal stakeholders across the organization.
  • Process Improvement (10%):
    • Identify and lead high-impact process improvement opportunities, partnering with stakeholders to develop and implement best-practice solutions.
    • Provide strategic input and support for system implementations and other organizational initiatives, ensuring seamless integration with existing processes.
    • Collaborate with the AP Manager to execute special projects and advance department-wide goals, driving continuous improvement and operational excellence.

Requirements:

  • Bachelor's degree in accounting, finance, business administration, or equivalent combination of education and experience.
  • 4-7 years of experience working with cloud-based BSM systems, with a strong preference for candidates who have been core team members of previous BSM implementations.
  • Previous experience with Coupa is strongly preferred.

Benefits:

NRDC offers competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. For this position, the salary range is $90,000 to $105,000.

NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month.

NRDC treats all vaccine-related data confidentially, in keeping with local, state, and federal laws.

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