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Head of Procurement Operations

2 months ago

Allentown, Pennsylvania, United States Allentown City School District Full time
Position Type:
Administration/Director

Location:
Administration Center

Salary: $109,913-$153,878

Qualifications:
To excel in this role, candidates must demonstrate proficiency in the following areas:
  1. Bachelor's degree in a relevant discipline (Finance, Accounting, Business, etc.)
  2. A minimum of three (3) years' experience in finance, purchasing, or a related business area. Experience within an educational institution is advantageous.
  3. Strong technological skills for management, communication, and research, with a particular emphasis on advanced Excel capabilities.
  4. Excellent verbal and written communication skills, along with the ability to engage effectively with students, parents, visitors, and staff.
  5. Exceptional organizational skills, reliability, and the ability to meet deadlines consistently.
  6. Demonstrates sound judgment, adaptability to changing priorities, and a proactive approach.
  7. Ability to maintain composure and perform effectively under pressure.
  8. Exhibits strong conflict resolution and customer service skills in interactions with clients, vendors, and colleagues.
  9. Reliability in fulfilling responsibilities and collaborating effectively within a team environment.
  10. Must successfully complete and uphold compliance with all necessary background checks.
  11. Adherence to all applicable local, state, and federal employment regulations is required.
Summary:
Under the general oversight of the Business Manager, the Head of Procurement Operations will manage and streamline district purchasing activities. This role serves as the primary contact for all procurement inquiries, ensuring the effectiveness, efficiency, and cost-effectiveness of the procurement process. The individual will establish a centralized procurement framework that enhances value and efficiency, including the development of guidelines for purchase order approvals, the establishment of purchasing policies, inventory management, and oversight of supply procurement sources.

Key Responsibilities:
  1. Manage and coordinate district purchasing activities, ensuring that all departments receive necessary supplies and equipment in a timely and cost-effective manner.
  2. Develop and maintain purchasing workflows, addressing inquiries from staff and administration regarding procurement processes and guidelines.
  3. Supervise the Assistant Manager of Purchasing and procurement support staff.
  4. Act as the main liaison with vendors regarding purchasing matters.
  5. Conduct research on vendor options to secure the best pricing and quality for products and services.
  6. Maintain open communication with schools and departments on various procurement issues, providing necessary information for purchases and services.
  7. Process purchase requisitions following administrator approval and ensure accurate account coding in financial software to uphold proper fund usage. Analyze requisitions for compliance with budgetary constraints.
  8. Monitor outstanding purchase orders and resolve issues related to undelivered items or unclosed encumbrances.
  9. Oversee a financial system for fixed assets and inventory control, including the management of acquisition and disposal of property and surplus equipment in line with regulatory requirements.
  10. Administer the district procurement card program, maintaining records for cards issued to employees and reconciling statements for accuracy.
  11. Stay informed about purchasing guidelines for federal and state grant programs, ensuring compliance with vendor restrictions.
  12. Develop and maintain procedural documentation outlining daily responsibilities of the position/department as necessary.
  13. Perform additional duties as assigned by the Business Manager or Business Office Supervisor.
Join a community dedicated to excellence and contribute to the educational journey of our students. The Allentown School District values diversity and is committed to fostering an inclusive environment that prepares students for future success through academic achievement and cultural responsiveness.

The Allentown School District offers a comprehensive benefits package to eligible employees, which may include:
  • Medical Insurance
  • Dental Insurance
  • Vision Reimbursement
  • Tuition Reimbursement
  • Personal and Sick Leave
  • Retirement Fund