Administrative Project Manager

2 weeks ago

Smithtown, New York, United States Damianos Realty Group Full time
About Damianos Realty Group LLC

Damianos Realty Group LLC is a successful family-owned and operated commercial real estate company specializing in cutting-edge office, medical, retail, industrial, and land development.

The company was founded in 1968 and has created thriving projects throughout Long Island, with locations in Smithtown, Patchogue, Port Jefferson Station, St. James, Stony Brook, Shirley, Islandia, Babylon, Medford, Center Moriches, Hauppauge, and Melville, NY.

Job Description

We are seeking a highly skilled Construction Administrator to join our team in Smithtown, New York.

This is a full-time/permanent role that requires a dedicated professional who can efficiently handle various office support tasks and work diligently to support multiple projects on time.

Key Responsibilities:

  1. Schedule and coordinate job meetings as requested by the Project Manager.
  2. Attend meetings/conference calls when required and take detailed minutes.
  3. Create and maintain project timelines using Microsoft Project.
  4. Support the Project Manager, Property Manager, and Estimator.
  5. Process closeout documents at project completion.
  6. Monitor and document change orders on projects.
  7. Approve invoices and send them to Accounts Payable.
  8. Answer phone calls for the Project Manager.
  9. Closeout projects with the Architect.
  10. Request Information, Contracts, Payment Applications, and Submittal Packages.
  11. Assist with general office duties.
  12. Proofread and edit documents for grammar, spelling, punctuation, and format.
  13. Maintain trusting relationships with suppliers, customers, and colleagues.
  14. Create and update records ensuring accuracy of information.
  15. Coordinate with other departments to ensure compliance with established procedures.

Requirements:

  • A college degree is preferred.
  • Proficient in English is required.
  • Excellent overall computing skills are required.
  • Excellent organizational and time management skills are essential.
  • Analytical abilities and aptitude in problem-solving are necessary.
  • Excellent written and verbal communication skills are required.
  • Efficient typing ability is essential.
  • Microsoft Office Intermediate to advanced skills (Outlook, Word Excel, and Project) are required.
  • Construction software such as Procore and Timberline is a plus.
  • Valid driver's license is required.
  • Proven experience as a back-office assistant, office assistant, or in another relevant administrative role is preferred.

The estimated salary for this role is around $55,000 - $65,000 per year, depending on experience and qualifications.

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