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Administrative Support Specialist
2 weeks ago
Hudson Technologies is dedicated to providing innovative environmental sustainability solutions that keep food fresh, homes and people cool, and industrial processes operating efficiently and sustainably. As the largest independent distributor of refrigerants and the largest refrigerant reclaimer in North America, we are committed to reducing waste and promoting sustainability in the HVACR industry.
Job Overview
The Administrative Support Specialist will play a critical role in ensuring the smooth operation of Hudson Technologies' offices. This includes coordinating administrative tasks, supporting the Leadership Team, and maintaining a professional work environment. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proven track record of providing exceptional support to senior leaders.
Main Responsibilities
- Coordinate administrative tasks, including calendar management, expense reporting, and travel coordination
- Provide support to the Leadership Team, including preparing meeting materials, taking minutes, and following up on action items
- Maintain a professional work environment, including managing vendor relationships, ordering office supplies, and coordinating events
- Develop and implement effective administrative systems and processes to improve efficiency and productivity
- Collaborate with HR to plan and execute employee engagement events, including company picnics, holiday parties, and wellness challenges
- Work with various departments to coordinate staff activities, including onsite/offsite lunches, team building outings, and volunteer activities
- Support the recruitment and onboarding of new hires, including coordinating interviews, travel arrangements, and IT setup
Requirements
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Proven ability to prioritize tasks and manage multiple projects simultaneously
- Proficiency in office applications, project management tools, and communication platforms
- Experience working in a fast-paced office environment preferred
What We Offer
In return for your expertise and dedication, we offer a competitive salary, comprehensive benefits package, and opportunities for growth and professional development.