Advancement Specialist

1 day ago


Minneapolis, Minnesota, United States University of Minnesota Full time
About the Role
Are you a highly motivated and detail-oriented individual looking for a challenging opportunity in advancement? We are seeking an Advancement Associate to join our team at the University of Minnesota Twin Cities.

In this role, you will support the college's alumni relations and development functions by building engagement, partnership, and financial support from alumni, friends, and design professionals. You will work closely with both alumni relations and development staff to provide donor stewardship activities, annual fund events coordination, project and office management, communications, and administrative support.

This is a 100%, 12-month, continuing civil service position requiring full-time in-person work with opportunities for remote/flexible work. The estimated salary range for this position is $47,000 - $52,000 annually.

Key Responsibilities
Stewardship & Fundraising Support:
  • Coordinate stewardship strategies and tactics to establish and expand a culture of giving across numerous constituencies; work with the University of Minnesota Foundation on stewardship activities including annual reports on endowments
  • Provide administrative support for a comprehensive stewardship program to build long-term giving relationships and a legacy of increasing support with alumni and benefactors by focusing on education, cultivation, and gratitude.
  • Manage and identify best practices for the benefactor acknowledgment process.
  • Partner with development officers to ensure follow-through on donor strategies and assist in advancing relationships with benefactors and alumni.
  • Partner with finance, academic, and administrative departments across the college to coordinate fund utilization spending plans.
  • Serve as the Annual Giving administrator for the college; work with the University of Minnesota Foundation and development colleagues to coordinate mailings, e-appeals, and phone solicitations.
  • Provide donor acknowledgment support by monitoring the UMF Donor dashboard for gifts that require custom and/or Dean acknowledgment; be responsible for the execution of these custom phone calls, emails, and letters by the Dean, development officers, or faculty.
Alumni/Donor Engagement & Event Support:
  • Participate in alumni and donor-centric event planning and manage event logistics.
  • Serve as a contact/resource for alumni relations and development; screen and respond to requests.
  • Create and maintain event listings on the University's calendar system (Live Whale).
  • Serve as a primary user of the Donor Management System (DMS) to maintain constituent records, submit queries, run reports, and manage engagement coding.
  • Train and supervise student staff to support data projects.
General Support:
  • Book reservations and ensure travel expenses, vendor invoices, and reimbursements are completed and submitted.
  • Maintain supplies related to team operations.
  • Provide support to departments and units on fund administration, with a focus on ensuring private support/foundation funds are used appropriately and comply with Memorandums of Agreement.
  • Serve as a liaison between departments, finance, the Foundation, and the college Advancement team.
  • Help maintain alumni/donor data and mailing lists.
  • Hire and supervise Advancement student worker(s).
  • Complete other duties as assigned.


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