Real Estate Administrative Assistant

7 days ago

Louisville, Kentucky, United States Flow Social Marketing Full time
Job Title: Real Estate Administrative Assistant

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our team. The successful candidate will provide administrative support to our real estate agents and brokers, ensuring the smooth operation of daily activities.

Key Responsibilities:
  • Provide comprehensive administrative support to real estate agents and brokers, including scheduling appointments, managing calendars, and handling correspondence.
  • Serve as a primary point of contact for clients, addressing inquiries, and providing information about listings, showings, and transactions.
  • Prepare and manage real estate documents, contracts, and agreements. Ensure all files are up-to-date and accurately maintained.
  • Assist with the creation and distribution of marketing materials, including flyers, brochures, and online listings. Manage social media accounts and update property listings on various platforms.
  • Maintain and update client databases, ensuring accurate and timely data entry. Track leads and follow up on potential clients.
  • Coordinate and oversee the transaction process from contract to close, ensuring all deadlines are met and necessary documentation is completed.
  • Perform general office duties, such as answering phones, managing office supplies, and maintaining a clean and organized work environment.
  • Assist in planning and organizing open houses, client meetings, and other real estate events.
Qualifications:
  • High school diploma or equivalent; associates or bachelors degree in business administration, real estate, or a related field preferred.
  • Minimum of 2 years of administrative experience, preferably in a real estate or related industry.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with real estate software (e.g., MLS, CRM systems) is a plus.
  • Detail-oriented with a high level of accuracy.
  • Ability to work independently and as part of a team.
Preferred Skills:
  • Bilingual Proficiency: Fluency in any additional language.
  • Technical Proficiency: Advanced skills in Microsoft Word, Excel, and other computer-based applications.
  • Real Estate Expertise: Hands-on experience in property closings and property management.
Benefits:
  • Competitive salary and potential for bonuses.
  • Professional development opportunities.
  • Supportive and collaborative team environment.
  • Willing to assist the right candidate to obtain the necessary qualifications and foster a supportive learning environment about the real-estate industry.

Interested candidates are encouraged to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this position.

Equal Opportunity Employer

Home Link Realtor is an equal opportunity employer and welcomes applicants from all backgrounds to apply.

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