Merchandising and Events Coordinator

4 weeks ago

Baxter, United States Qualified Staffing Full time
Job Summary

Qualified Staffing is seeking a highly skilled Merchandising and Events Associate to join our team. As a key member of our team, you will be responsible for building strategic relationships with internal and external customers, negotiating favorable contracts, and partnering with the sales and marketing team to execute plans and objectives.

Key Responsibilities:

  • Set and manage all budgeting for merchandising and display needs.
  • Partner with vendors to negotiate best pricing, lead-times, and terms.
  • Evaluate spending while seeking ways to improve and enhance the quality of products purchased.
  • Manage all timelines and stage gates related to fixture projects, constantly problem-solving issues and negotiating better solutions, alternatives, and workarounds with internal and external partners.
  • Assist in sourcing new and alternative products and/or reliable vendors.
  • Partner with procurement to conduct strategic sourcing projects, including the preparation of RFQs and evaluating responses to determine final supplier selection.
  • Maintain electronic vendor files containing contract documents, detailed specifications, insurance, communication, price changes, bid documents, renderings, engineering drawings, validation of inspection or quality assurance guarantees, and photos of each fixture supplied by the vendor.
  • Owns relationship with promotional material vendors, supporting broader organization with merchandise needs.
  • Manage production partners, such as printers and fixture fabricators, to engineer and produce required items to spec, ensuring quality control of final output.
  • Work with fixture vendors on design and sampling of any new fixtures or redesigning of existing fixtures.
  • Maintain and manage vendor relationships that foster improved quality and service, including issue resolution and alternative options for cost reduction or improved efficiencies.
  • Review all prototypes and align with creative team on approval.
  • Assist with planning and implementing new product releases.
  • Organize and maintain sample collections and take the lead for the line review process.
  • Collaborate with operations on sample production for efficiency and ensuring on-time product launch delivery.
  • Review and modify when needed tech/spec sheet information for merchandising needs.
  • Collaborate with brand manager for all requirements needed for all packaging needs.
  • Develop, initiate, and manage go-to-market launch kits.
  • Review orders with management to ensure accurate orders and timing.
  • Facilitate joint meetings to assist in procurement forecasting, demand management, requirements development, and current inventory quantities.
  • Assist in the development of new fixtures.
  • Spearhead existing display fixture obstacles and challenges.
  • Showroom sample ownership.
  • Collaborate cross-functionally with marketing department for photography organization.
  • Conducts short- and long-term planning and management for events and sales.
  • Develops and manages the events budget, working closely with sales and marketing team members to execute plans and objectives.
  • Builts relationships with events vendors, helping to strategically position favorably for industry events, also guiding on the right level of event participation.
  • Owns and manages company events calendar in partnership with HR and ensures timely execution of activities.
  • Work directly with sales and marketing team members to define event objectives and execute them against those objectives.
  • Serve as project manager and on-site assistant for larger events, guiding agency, vendor partners, and team members as needed for the events.
  • Added point of contact for event partners, including trade show booth vendors, speakers, and meeting planners.
  • Works with demand gen team and broader marketing team to support event campaign needs, as well as reporting metrics to gauge event success and ROI.
  • Manages our smaller portable/pop-up booths, overseeing the ordering, scheduling, and shipping for these smaller assets.
  • As we grow our events activities, serving as the project manager for our user conferences, guiding team members in execution of deliverables to ensure event success.

Requirements:

  • Bachelor's degree in related profession.
  • 1-2 years of product development/coordination experience.
  • Experience managing multiple projects with deadlines.
  • Proficient in Microsoft Suite and Adobe Photoshop.
  • Strong communication skills when working with vendors and team.
  • Strong organizational skills and attention to detail in projects.
  • Ceramic tile experience preferred.
  • Ability to work as part of a team.
  • Adaptable, flexible, and able to juggle multiple projects.
  • Creative and innovative thinking skills.
  • Knack for artistic design preferred.

Competencies:

  • Detail-oriented and highly organized, with the ability to manage multiple projects concurrently.
  • Ability to wear many hats, including sales (negotiations), marketing (strategically thinking about the best opportunities), and customer service (fostering relationships).
  • Ability to work with diverse global teams.
  • Self-starter with a positive, can-do attitude.
  • Willingness to travel (including internationally) as needed.
  • Service-oriented style with professional presentation skills.
  • Ability to improve the bottom line.
  • Clear, concise written and verbal communication skills.
  • Effective in providing exceptional customer service.
  • Excellent organizational, interpersonal, and administrative skills.

Physical Demands:

  • Able to work in variable temperatures.
  • Lift up to 50 lbs.
  • Bend, sit, or stand for long periods of time.
  • Domestic travel up to 30%.

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