School Bookkeeper

Job Summary:

We are seeking a highly skilled and detail-oriented School Bookkeeper to join our team at the Alabama Department of Education. The successful candidate will be responsible for managing the financial records of our schools, ensuring accuracy and compliance with state and federal regulations.

Key Responsibilities:

• Manage and maintain accurate financial records, including accounts payable, accounts receivable, and payroll.
• Prepare and submit financial reports to the principal and central office.
• Conduct routine bookkeeping duties, such as posting, balancing accounts, and reconciling bank statements.
• Assist with the preparation of the annual and monthly financial reports.
• Enter receipts into proper activity accounts and provide reports to administrators and teachers.
• Issue checks for purchases approved by the principal.
• Observe Alabama and Local School Accounting procedures.
• Maintain proper files for all documents as assigned.
• Issue receipt books and assign purchase orders for the procurement of approved materials and supplies.
• Maintain accurate records and procedures for school grants in a timely manner.
• Prepare ticket reports for athletic events and file a concessions-profit report as required.
• Assist with the handling of field trip expenses and file proper reports.
• Retain all contracts with individuals or businesses.
• Assist with secretarial duties as assigned.
• Participate successfully in the training programs offered to increase skill and proficiency related to assignment.
• Participate in cross-training activities.
• Maintain confidentiality regarding school/workplace matters.
• Model and maintain high ethical standards.
• Keep Director informed of potential problems or unusual events.
• Assume other reasonable and equitable job-related duties as assigned by the immediate Director.

Requirements:

• High school diploma or equivalent.
• Three (3) years' experience as a bookkeeper with comparative responsibilities in the public or private sector OR
• Two (2) years' experience as a secretary with comparable responsibilities in the school system.
• Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

Preferred Qualifications:

• Knowledge of system accounting and payroll practices.
• Ability to perform routine duties guided by standard practice.
• Skill in filing, record-keeping, keyboarding, and telephone communication.
• Ability to exercise independent judgment in assigned duties.
• Ability to operate a computer and utilize software applications for word processing, spreadsheets, and other functions.
• Ability to schedule time, establish priorities, and work efficiently.
• Ability to prepare and maintain accurate and complex financial records and reports.
• Ability to communicate effectively, both orally and in writing.
• Excellent organizational skills.
• Ability to work effectively without supervision.
• Possess and maintain valid Alabama driver's license.
• Skill in interpersonal relationships and communication with the public.
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

Salary and Benefits:

Salary and benefits shall be paid consistent with the system's approved compensation plan. Length of the work year and hours of employment shall be those established by the system.