Administrative Support Specialist

3 weeks ago


Oxnard, California, United States VSolvit Full time
Job Title: Secretary III

Job Summary:

Versatile and experienced administrative professional sought to provide high-level support to VSolvit LLC's executive team at NAVSEA Port Hueneme, CA. The ideal candidate will possess an Active Secret Clearance and a strong understanding of office procedures, with a focus on delivering exceptional clerical and secretarial services.

Key Responsibilities:

  • Serve as the central point of contact for action items, data calls, and information resolution
  • Organize and schedule meetings, appointments, and executive calendars
  • Manage executives' schedules, calendars, and appointments
  • Anticipate and prepare materials for conferences, correspondence, appointments, meetings, and telephone calls
  • Read publications, regulations, and directives, taking action or referring important matters to the supervisor and staff
  • Compose correspondence on administrative matters and general office policies for supervisor's approval
  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from various sources
  • Utilize DoD office procedures and software programs (ERP, LOCUS, DTS) to complete tasking as required
  • Advise individuals outside the organization on executive views on major policies or current issues
  • Respond to contact from high-ranking outside officials, using judgment and discretion

Requirements:

  • High School Diploma or GED Equivalent
  • Active Secret Clearance
  • 5+ years' experience in senior-level administrative support
  • 5+ years' experience with Microsoft Office 365 Suite and various office equipment
  • Must be a US Citizen

Preferred Qualifications:

  • AA degree in Business Administration
  • 5+ years' experience working in DoD or government environments
  • 5+ years' experience with DoD terminology, correspondence, and filing standards
  • 5+ years' experience utilizing DoD software programs

About VSolvit:

Versatile and experienced administrative professional sought to provide high-level support to VSolvit LLC's executive team at NAVSEA Port Hueneme, CA. The ideal candidate will possess an Active Secret Clearance and a strong understanding of office procedures, with a focus on delivering exceptional clerical and secretarial services.

Equal Opportunity Employer:

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.



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