Strategic Event Coordinator

Ngage Management is seeking a seasoned Strategic Event Coordinator to play a pivotal role in planning and executing successful meetings and events.

• Develop and implement event strategies to meet client objectives, working closely with education committees on content selection and speaker identification
• Select venues, negotiate with vendors, and manage event registration, ensuring seamless execution and compliance
• Create promotional materials, including website copy, brochures, and sponsor prospectuses, and lead client communications through weekly e-newsletters and social media
• Manage event finances, preparing budgets, reconciliations, and travel expense reports
• Lead client planning committee calls and follow up on action plans, overseeing all event logistics from timelines to staff and presenter travel arrangements
• Work directly with sponsors and exhibitors, ensuring deliverables are complete
• Prepare event materials, including name tags, agendas, scripts, and handouts
• Maintain accurate databases and records for client archives

• Minimum 3 years' experience in event management and planning
• Bachelor's degree in a related field or equivalent work experience in event, hospitality, and/or management
• Strong written and verbal communication skills
• Excellent organizational and project management skills, with the ability to develop interpersonal relationships and proactively plan event logistics
• Able to learn new software programs quickly and adapt to changing priorities

• Association experience
• Healthcare accreditation experience
• Certified Meeting Planner (CMP) experience with association management software and online event management tools

$65,000 - $80,000 per year, depending on experience, plus up to 25% travel reimbursement.

We're an award-winning, rapidly growing full-service association and non-profit management company headquartered in Michigan. Our team prioritizes building meaningful relationships and strives to serve our clients and their members. We promote a culture of respect, curiosity, and awareness, and we're committed to excellence in customer service and quality of work and life.