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Customer Service Representative for Utility Billing
2 months ago
UTILITY BILLING CUSTOMER SERVICE REPRESENTATIVE I
Department: Customer Service - Utility Billing
Exempt: No
Reports To: Customer Service Supervisor
Hourly Rate: $17.64
Position Type: Full-Time
Hours: 40 hrs/week
Job Overview:
This role is essential in executing clerical-accounting functions related to customer utility accounts. The responsibilities are beyond entry-level, involving routine tasks that are generally predefined, with supervisors available for guidance on new assignments.
Key Responsibilities:
- Manage daily cash transactions.
- Calculate interest, taxes, or outstanding balances for billing purposes.
- Maintain comprehensive records for regular accounts and related correspondence.
- Provide information to the public on various inquiries.
- Respond to correspondence and telephone inquiries.
- Utilize computer input devices effectively.
- Perform a diverse range of clerical accounting and related tasks.
- Prepare service orders for water-related actions such as turn-ons, turn-offs, and meter changes.
- Develop payment arrangements for customers.
- Handle bank deposits, electronic check deposits, and process refunds.
- Issue invoices to customers.
- Receive payments, utilizing cash registers as necessary.
- Issue receipts, record payments, and reconcile cash register transactions.
- Ensure the security of cash handled.
- Collect and receipt funds from other departments.
- Monitor office supplies to maintain adequate inventory.
- Perform other duties as assigned.
Qualifications:
To excel in this position, candidates must demonstrate the ability to fulfill essential duties satisfactorily. The following qualifications are representative of the knowledge, skills, and abilities required:
Education and Experience:
- High school diploma or GED from an accredited institution is required.
- Experience in clerical-accounting, cashiering, or call center environments is preferred.
- An equivalent combination of education, experience, and training may be considered.
Language Skills:
- Ability to communicate clearly and effectively in both verbal and written forms.
- Strong customer service skills and the ability to interact with the public in a professional manner.
- Capability to establish and maintain positive working relationships with colleagues and the public.
Reasoning Ability:
- Ability to follow instructions and apply common sense understanding in various situations.
- Capability to address problems involving multiple variables in standardized situations with limited supervision.
Other Skills and Abilities:
- Familiarity with modern accounting practices.
- Understanding of office terminology, procedures, and equipment.
- Proficiency in Microsoft Office Suite.
- Ability to type efficiently from clear or rough drafts.
- Essential clerical aptitude, mental alertness, tact, and courtesy.
Work Environment:
The employee will work in an office setting, requiring extended periods of sitting and the ability to access file cabinets for data retrieval.
Physical Requirements:
- Lifting: 15-45 Pounds
- Vision: 20/20 or corrected to 20/100
- Hearing: Normal noise levels for an office environment