Support Services Clerk
1 week ago
Action For Boston Community Development is seeking an Administrative Assistant I/Billing Clerk to assist with various administrative tasks. This role involves overseeing the day-to-day activities of a large and important organizational segment, ensuring compliance with relevant laws, regulations and policies, and performing miscellaneous administrative tasks.
The successful candidate will promote the mission of ABCD Head Start & Children's Services, building an understanding of the program by communicating this mission to staff, families and the community.
- The Administrative Assistant I/Billing Clerk maintains departmental records for miscellaneous correspondence, telephone conversations and in-house communications.
- Works closely with other departments concerning purchasing, personnel, payroll and other administrative matters.
- Performs miscellaneous administrative tasks such as coordinating the use of office space by other departments, scheduling meetings, record-keeping, filing, etc.
- Reviews and analyzes the division's operations and develops suggestions for improvement.
- Handles administrative paperwork as needed.
- Assesses monthly parent fees and fees collected, logs weekly parent fee charges and payments, follows up with parents regarding payments, gives Program Director pertinent information needed for monthly report.
- Assists families with filling out applications for enrollment.
- Assists clients with correspondence needs.
- Ensures all important communications are translated for non-English speaking parents.
- Ensures that the Parent Committee has all its information, bylaws, agendas, minutes, space and funds to properly function at its meetings; and that staff have worked to encourage and support members in attending meetings; and when they are absent that these members are provided with information about the meeting in a timely, accurate way.
Duties:
- Complying with relevant laws, regulations and policies.
- Coordinating administrative tasks and providing support to staff.
- Maintaining accurate records and documentation.
- Providing translation services for non-English speaking parents.
- Assisting families with enrollment applications and correspondence needs.
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