Administrative Assistant, Freeman College of Management, Office of Experiential Learning

2 weeks ago

Lewisburg, Pennsylvania, United States Bucknell University Full time
Job Summary

This position provides high-level, essential support to staff in the Freeman College of Management Experiential Learning and Dean's office. The ideal candidate will have a proven ability to manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal constituents, and organize and maintain effective administrative processes.

Key Responsibilities
  • Administrative Support: Provides administrative support and oversees experiential learning daily operations structure (including scheduling meetings, ordering supplies, maintaining records, creating reports, and engaging with students).
  • Meeting/Event Logistics: Coordinates preparation, setup, and logistics for student programs including luncheons and meetings. Arranges guest speaker travel and itineraries.
  • Customer Service: Demonstrates exceptional customer service skills such as tact, professionalism, teamwork, and friendliness while serving as a point of contact for operations of the experiential programs, both internally and externally to the Freeman CoM.
  • Marketing Assistance: Regularly updates Freeman CoM social media and webpages; creates and distributes a weekly student e-newsletter. Creates event/program marketing materials.
  • Office Management: Works with student employees or administrative staff to coordinate office coverage and assure consistent office staffing.
  • Field Trip Coordination and Travel: Attend and assist with field trip logistics. Requires travel beyond the regular business day or overnight outside of regular business hours.
  • Organization: Plans own workload, prioritizes key tasks, and ensures the appropriate allocation of time and effort to achieve the required results while working independently.
Requirements
  • High School Diploma/GED: Required
  • Three Years of Administrative/Office Experience: Required
  • Demonstrated Knowledge of Computers and Software: Required
  • Demonstrated Ability to Take Initiative and Use Good Judgment: Required
  • Demonstrated Ability to Work Both Independently and as a Member of a Team: Required
  • Exceptional Customer Service Skills: Required
  • Commitment to the Growth and Development of Students: Required
  • Strong Written and Verbal Communication, Interpersonal, Organizational, Time-Management Skills: Required
Preferred Qualifications
  • Bachelor's Degree: Preferred
  • Proficiency with Banner, Workday, and Website Maintenance: Preferred
  • Previous Work Experience in a Higher Education Setting: Preferred
  • Experience Providing Travel and Event Logistical and Administrative Support: Preferred
Physical Demands
  • Able to Move Up to 25 Lbs: Required
  • Able to Remain in a Stationary Position for Extended Periods of Time: Required
  • Able to Move About the Office: Required
  • Able to Work in an Environment with Multiple Competing Deadlines and Frequent Interruptions: Required
  • Able to Travel with or Without Accommodations: Required

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