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Administrative Support Specialist

2 months ago

Organ, New Mexico, United States VSolvit Full time
Job Title: Secretary III

Job Summary:

Versatile and experienced administrative professional sought to provide high-level support to VSolvit LLC's executive team at White Sands, NM. The ideal candidate will possess an Active Secret Clearance and a strong background in clerical and secretarial duties, with a keen understanding of office routines and organizational procedures.

Key Responsibilities:

  • Serve as the central point of contact for action items, data calls, and information resolution
  • Organize and schedule meetings, appointments, and executive calendars
  • Manage executives' schedules, calendars, and appointments
  • Anticipate and prepare materials for conferences, correspondence, appointments, meetings, and telephone calls
  • Read publications, regulations, and directives, taking action or referring important matters to the supervisor and staff
  • Compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval
  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from various sources
  • Assist with security-related matters, including DISS requests, courier card requests, and shipyard requests
  • Maintain metrics, trackers, records management, and material transmittal forms
  • Utilize DoD office procedures and software programs, such as ERP, LOCUS, and DTS, to complete tasking as required
  • Provide timekeeping reports, time entry-related taskings, and overall POC for time-related issues
  • Advise individuals outside the organization on executive views on major policies or current issues facing the organization
  • Respond to contact from high-ranking outside officials, using judgment and discretion
  • Use greater judgment and initiative to determine the approach or action to take in non-routine situations

Requirements:

  • High School Diploma or GED Equivalent
  • Active Secret Clearance
  • 5+ years' experience in senior-level administrative support
  • 5+ years' experience with Microsoft Office 365 Suite: Word, Excel, Outlook, OneDrive, Teams, and PowerPoint
  • 5+ years' experience operating various office equipment: copiers, fax machines, typewriter, scanner, and telephone answering systems
  • Must be a US Citizen

Preferred Qualifications:

  • AA degree in Business Administration
  • 5+ years' experience working in DoD or government environment
  • 5+ years' experience with DoD terminology, correspondence, and filing standards
  • 5+ years' experience utilizing the Department of Defense (DoD) Defense Travel System (DTS)
  • 5+ years' experience utilizing DoD software programs such as ERP, LOCUS, and DTS

About VSolvit:

Versatile and experienced administrative professional sought to provide high-level support to VSolvit LLC's executive team at White Sands, NM. The ideal candidate will possess an Active Secret Clearance and a strong background in clerical and secretarial duties, with a keen understanding of office routines and organizational procedures.

VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.