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Operations Assistant

2 months ago

Los Angeles, California, United States Heluna Health Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant I to support the Pathway Home Interim Housing team at Heluna Health. The successful candidate will provide administrative and clerical support to the team, including data entry, tracking, and reconciliation, as well as coordination of meetings and events.

Key Responsibilities
  • Administrative Support: Provide administrative support to the Pathway Home Interim Housing team, including data entry, tracking, and reconciliation.
  • Meeting Coordination: Coordinate meetings between internal and external stakeholders, including preparation of meeting agendas and note-taking as needed.
  • Reporting and Communication: Support the team in compiling and completing reports on project deliverables, as well as developing and disseminating ongoing and ad-hoc communications to internal and external stakeholders.
  • Supply Management: Liaise with internal staff to order and inventory program supplies, including amnesty lockers and Narcan, for deployment and use at Pathway Home and other IH sites.
  • Training and Development: Coordinate and schedule internal and external personnel for trainings, meetings, and events, as well as maintain training calendars and vacation calendars as needed.
  • Analysis and Recommendations: Support the team in preliminary analysis and review of data, as well as development and tracking of recommendations to enhance program operations.
Requirements
  • Education and Experience: One year of experience in a highly responsible secretarial capacity or a supervisory clerical capacity.
  • Certifications and Clearances: Valid California Class C Driver License or ability to utilize an alternative method of transportation, as well as successful clearing through the Live Scan process with the County of Los Angeles.
  • Skills and Abilities: Proficient in using Microsoft Office Suite software programs, including Word, Excel, PowerPoint, Access, Adobe Reader, One Note, Outlook, and Publisher. Ability to multi-task and set workload priorities for time-sensitive projects and tasks. Ability to problem-solve and make recommendations to processes and policies. Ability to communicate with all levels of personnel in a professional and concise manner.
Work Environment

The successful candidate will work in a remote and general office setting, with a temperature-controlled environment. Heluna Health is an affirmative action, equal opportunity employer that encourages minorities, women, veterans, and individuals with disabilities to apply.