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IT Procurement Specialist

2 months ago

Coppell, Texas, United States align Full time
About the Role

Align is seeking an experienced IT Procurement Specialist to join our team in a growing company. The successful candidate will be responsible for sourcing and purchasing IT products and services, including hardware and software, shipping materials, office and kitchen supplies, and other related items.

Key Responsibilities
  • Source and evaluate vendors and their offerings to assess quality and negotiate sales agreements and supply contracts.
  • Create quotes and perform deal registration with vendors, including Cisco, Extreme, Lenovo, Palo Alto, Juniper, and Samsung.
  • Order placement for IT products, software, equipment, and materials, as well as internal use office supplies, and ensure accurate invoicing and cost allocation.
  • Collaborate with internal departments to ensure satisfactory fulfillment of customer requests.
  • Coordinate with shipping agencies and sellers to ensure timely deliveries and oversee the integrity and quality of delivered goods and services.
  • Manage the claims process to resolve any issues.
  • Authorize payments and manage purchasing expenses with meticulous record-keeping.
  • Monitor procurement tickets and update/closing tickets in ConnectWise.
  • Responsible for inventory management and logistics related to maintaining the warehouse, including accurate record-keeping, overseeing laptop shipment/returns, and managing subscriptions for auto replenishment.
  • Shipping of products, including Fed Ex shipments, creating labels, scheduling pick-up and delivery, and some international shipments and drop shipping.
  • Vendor Relations/Partnership Compliance, including engineer certifications to maintain partnership and not selling to non-registered clients.
  • Contract/Subscription data maintenance through IT Glue for documentation.
Requirements
  • Relevant Bachelor's degree preferred, strong professional industry experience considered.
  • 3-6 years of experience as a Purchaser or in a related role, Managed Services or IT Value Added Reseller (VAR) industry experience is strongly preferred.
  • Strong industry experience for accurate product/service quality assessments.
  • Experience with Deal Registration including Not for Resale (NFR) Registration.
  • Relevant IT product knowledge (Cisco, Extreme, Lenovo, Palo Alto, Juniper, Samsung).
  • Inventory management experience.
  • In-depth supply chain knowledge – understand lead times, typical pricing, and market conditions.
  • Knowledge of ConnectWise and IT Glue would be a significant advantage, but is not required.
  • Experience with vendor negotiations with both distributors and manufacturers, and possess keen negotiation and business relationship building capabilities.
  • Understand order management including the creation of the PO to closure.
  • Knowledge of shipping insurance, and proper shipping to protect the company.
  • Knowledge of vendor analysis / spend and response time.
  • Must demonstrate consistency, accuracy, and follow-through.
  • Professional demeanor with excellent written and verbal communication skills.
  • Attention to detail and high level of accuracy.