Administrative Star: Pioneering Efficiency
3 weeks ago
We are seeking a highly organized and proactive Receptionist/Executive Assistant to join our team at Artistry Stone Surfaces Inc.
Key Responsibilities- Day-to-Day Management: Oversee the smooth execution of daily operations, ensuring project schedules are maintained and resources are efficiently managed. Develop and maintain standard operating procedures (SOPs) to enhance workflow efficiency.
- Project Coordination: Act as a point of contact for project inquiries, gather and manage detailed project information, and ensure all logistical needs are met. Create and update process flows and work instructions to ensure clear understanding and execution of projects.
- Financial Management: Accurately and timely handle financial transactions, including accounts payable, accounts receivable, and payroll. Document and refine financial procedures to ensure consistency and compliance.
- Communication: Manage internal and external communications, respond to inquiries, and maintain professional relationships with clients and partners. Develop communication protocols and templates to streamline interactions.
- Event and Meeting Coordination: Coordinate schedules, meetings, and events to facilitate our continued success.
- Proven experience as an office administrator, assistant, or relevant role.
- Strong ability to use MS Office (MS Excel and MS Word), Google Workspace, HubSpot CRM, and office management software (e.g., ERP).
- Excellent organization abilities.
- A team player with a high level of dedication.
- Excellent communication and interpersonal skills.
- Please include the word "Calacatta" in the subject line of your application.
To apply, please submit your resume and cover letter detailing your relevant experience and why you'd be an excellent fit for our team as a receptionist and executive assistant.
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