Administrative Support Specialist

1 day ago


Belle Mead, New Jersey, United States Equiliem Full time
Job Summary:

The Administrative Assistant I plays a vital role in maintaining the smooth operation of our department. This position requires a high level of organizational skills, attention to detail, and excellent communication abilities. The successful candidate will be responsible for scheduling appointments, meetings, and conferences, as well as prioritizing calls and delivering messages to the appropriate personnel. Additionally, this role involves coordinating special projects, composing memos, transcribing notes, and researching and creating presentations. The Administrative Assistant I will also be responsible for generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports. This position requires a team player who can work effectively in a fast-paced environment and maintain confidentiality when handling sensitive information.

Key Responsibilities:
  • Schedule appointments, meetings, and conferences for departmental personnel utilizing interdepartmental and/or hospital-wide computerized scheduling systems.
  • Prioritize calls through a screening process, transfer calls, record messages, and deliver to appropriate personnel.
  • Coordinate special projects as instructed, compose memos, transcribe notes, and research and create presentations.
  • Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports.
  • Take and/or transcribe minutes at meetings.
  • Review and distribute daily mail correspondence to appropriate personnel.
  • Order office supplies and maintain inventory.
  • Maintain up-to-date departmental manuals and files.
  • May assist with compiling and developing the annual budget.
  • Relies on instructions and pre-established guidelines to perform the functions of the job.
  • Lifts a minimum of 10lbs., pushes and pulls a minimum of 15lbs., and stands a minimum of 1 hour a day.
  • Adheres to the standards identified in the Medical Center's Organizational Competencies.
Requirements:
  • High school diploma or equivalent.
  • Some college-level coursework preferred.
  • Proficient in computer skills, including Microsoft Office Applications.
  • Experience in healthcare or corporate sectors preferred.
Benefits:
  • Medical Insurance.
  • Vision & Dental Insurance.
  • Life Insurance.
  • 401K.
  • Commuter Benefits.
  • Employee Discounts & Rewards.
  • Payroll Payment Options.


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