Operations Assistant
5 days ago
We are offering a competitive salary of $62,500 - $72,500 per year, depending on experience, plus a comprehensive benefits package and opportunities for career advancement.
Job DescriptionThe successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a team environment. Key responsibilities include:
• General Office Support: Manage office operations, including handling incoming calls, emails, and correspondence, greeting visitors, and maintaining a clean, organized work environment.
• Scheduling & Coordination: Schedule and coordinate meetings, appointments, and events; manage calendars and prepare meeting agendas and minutes as needed.
• Document Management: Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
• Communication & Correspondence: Prepare and distribute internal communications and announcements; draft and format external correspondence and reports.
• Expense & Invoice Tracking: Assist with processing expenses and maintaining accurate records for billing and financial tracking.
• Project Support: Provide administrative assistance on projects, including research, data entry, and basic report preparation.
• Supply Management: Monitor and order office supplies; maintain inventory and manage vendor relationships.
Requirements:
- High school diploma or equivalent; an associate's degree or relevant certification is a plus.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to prioritize tasks and work independently
- Attention to detail and problem-solving abilities
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