Operations Assistant

5 days ago


Philadelphia, Pennsylvania, United States Setup Winks Full time
About Setup WinksSetup Winks is a forward-thinking organization seeking an Administrative Assistant to support our team in Philadelphia, PA. This role is ideal for someone who is highly organized, proactive, and able to handle multiple tasks with ease.

We are offering a competitive salary of $62,500 - $72,500 per year, depending on experience, plus a comprehensive benefits package and opportunities for career advancement.

Job DescriptionThe successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a team environment. Key responsibilities include:

• General Office Support: Manage office operations, including handling incoming calls, emails, and correspondence, greeting visitors, and maintaining a clean, organized work environment.
• Scheduling & Coordination: Schedule and coordinate meetings, appointments, and events; manage calendars and prepare meeting agendas and minutes as needed.
• Document Management: Organize and maintain files, records, and databases, ensuring accuracy and confidentiality.
• Communication & Correspondence: Prepare and distribute internal communications and announcements; draft and format external correspondence and reports.
• Expense & Invoice Tracking: Assist with processing expenses and maintaining accurate records for billing and financial tracking.
• Project Support: Provide administrative assistance on projects, including research, data entry, and basic report preparation.
• Supply Management: Monitor and order office supplies; maintain inventory and manage vendor relationships.

Requirements:
  • High school diploma or equivalent; an associate's degree or relevant certification is a plus.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational and time management skills
  • Excellent verbal and written communication skills
  • Ability to prioritize tasks and work independently
  • Attention to detail and problem-solving abilities


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