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Office Operations Coordinator

2 months ago

Cupertino, California, United States Artech LLC Full time
Position Overview:

We are looking for a dedicated and organized individual to take on the role of Administrative Assistant II. This position is essential in ensuring smooth office operations and supporting the team effectively.

Key Responsibilities:

  • Maintain and replenish office and break room supplies, ensuring a tidy and well-organized workspace.
  • Act as the primary liaison for building requests, coordinating with vendors to ensure timely task completion.
  • Oversee the scheduling and management of multiple conference room calendars.
  • Assist with daily onsite requirements, providing necessary support to the team.
  • Coordinate catering services for meetings and events, liaising with internal systems and external vendors for prompt delivery and setup.
  • Facilitate the onboarding process for new hires, ensuring they receive essential supplies, equipment, and compliance with security protocols.
  • Manage the creation and processing of purchase requisitions and orders.

Qualifications:

To be successful in this role, candidates should possess:
  • A minimum of 2-3 years of experience in an administrative or facilities support capacity.
  • The ability to work independently, demonstrating initiative and follow-through.
  • Strong communication skills, both written and verbal.
  • A collaborative spirit and a positive attitude in a team-oriented environment.
  • Excellent problem-solving skills, particularly when facing tight deadlines.
  • Proficiency in iCal, Mail, Keynote, and other OS X based office systems is advantageous.