Video Production Assistant

2 weeks ago


Atlanta, United States Westfall Group Inc Full time
Job Summary

The Associate Video Producer will assist Video Producers in all phases of video production, including pre-production, field production, and post-production.

This role requires excellent organizational skills, creative insight, and strong communication abilities to ensure seamless coordination across teams and projects.

Key Responsibilities
  • Participate in creative brainstorming sessions with Video Producers, Creative Directors, Event Producers, and clients.
  • Take thorough notes during meetings and ensure that information is effectively communicated and action items are followed up on.
Project Development
  • Schedule, coordinate, and conduct telephone or video interviews with potential subjects.
  • Craft compelling story summaries and recommendations for Video Producers.
Travel Coordination
  • Organize domestic and international travel for production teams, including managing visa applications and booking accommodations.
Shoot Coordination
  • Assist Video Producers with the coordination and execution of video projects, including crew booking, location scouting, and scheduling.
  • Coordinate with interviewees for scheduling and optimal approaches, as well as draft and distribute production guides.
  • Manage the logistics of video shoots, including arranging talent, crew, and equipment, scouting locations, and creating detailed schedules.
  • Oversee the day-to-day execution of video shoots alongside Video Producers.
  • Oversee Production Assistants and Production Coordinators as needed in order to be most efficient in all aspects of shoot coordination.
Budget Management & Line Producing
  • Collaborate with producers to prepare and manage project budgets.
  • Ensure that project scope aligns with the required budget, from small productions to large-scale shoots.
Contracting & Vendor Negotiations
  • Oversee independent contractor agreements and negotiate contracts for personnel, talent, and vendors under Video Producer supervision.
Post-Production Support
  • Ensure all production assets are transferred to post-production teams.
  • Collaborate with Video Producers during post-production, providing feedback and ensuring the project aligns with the creative vision.
  • Assist with gathering additional assets such as photos and videos, booking voice-over talent, and distributing final edits.
Requirements
  • Minimum 4 years of experience in video pre-production and field production.
  • Experience in customer relationship management within video/film.
  • Strong creative vision and storytelling ability.
  • Experience coordinating travel for production teams.
  • Ability to navigate expectations between talent, crew, and creative teams.

Westfall Group Inc is an equal opportunity employer.



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