Payroll Specialist

Job Title: Payroll Specialist

Job Summary:

We are seeking a highly skilled Payroll Specialist to join our team at Invigorate Finance. As a Payroll Specialist, you will be responsible for processing payroll for multiple legal entities, ensuring accuracy and timeliness. You will also serve as a key point of contact for payroll-related inquiries, resolving issues and discrepancies promptly and professionally.

Key Responsibilities:

• Administer and execute the end-to-end payroll process for all employees, ensuring accuracy and timeliness
• Generate and distribute payroll reports, including earnings, deductions, taxes, and other reports as required by senior leadership and Federal/ State requirements on a recurring basis
• Serve as a key point of contact for payroll-related inquiries, resolving issues and discrepancies promptly and professionally
• Prepare and submit payroll tax filings, including quarterly and annual returns, ensuring timely payment of payroll taxes
• Maintain accurate payroll records, including employee information, time and attendance data, payroll transactions, and data changes
• Collaborate across departments, including Human Resources to verify new employees who onboard with the organization are assigned a time clock in the UKG system
• Prepare for and assist with internal and external payroll audits
• Support the facilitation of the registration of Invigorate Finance's business into new states for withholding and unemployment taxes as the business expands
• Process verifications of employment, ensuring timeliness of completion
• Ensure payroll procedures comply with federal, state, and local regulations. Keep up to date with changes in payroll laws and regulations

Requirements:

• Degree in Accounting, Finance, Human Resources, Business, or a related field or equivalent combination of years of experience with High School diploma/GED
• 3-5 years of experience in payroll processing for a multi-state organization
• In-depth knowledge of payroll principles, tax laws, practices, and procedures
• Familiarity with payroll software systems, with experience in UKG highly preferred
• Strong verbal and written communication skills
• Strong interpersonal skills
• Collaborative work style; high team-orientation
• Open to change; agile; high learning agility
• Strong analytical skills coupled with sound judgment
• Strong problem-solving abilities
• Ability to analyze and interpret data to identify opportunities and propose solutions
• Strong attention to detail; strong compliance orientation; high quality of work product
• Ability to prioritize; effective time management
• Self-directed; ability to proactively ask questions and surface issues/ concerns
• Professional maturity, integrity, ability to maintain confidential data and information
• Strong business acumen; strong fiscal and technical aptitude
• Strong skills in MS Word, Excel, and PowerPoint

About Invigorate Finance:

Invigorate Finance is a dynamic and growing company that values diversity, equity, and inclusion. We strive to create a workplace where everyone feels valued, respected, and included. We are committed to providing equal opportunities to all employees and applicants, regardless of their background, experience, or perspective.

How to Apply:

If you are a motivated and detail-oriented individual with a passion for payroll, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [insert contact information].