Logistics Coordinator

Instrument Calibration Solutions, LLC. is seeking a detail-oriented and organized individual to fill the role of Administrative Logistics Coordinator. This position is responsible for managing the flow of goods in and out of our facilities, ensuring accurate packaging, labeling, and documentation in compliance with shipping regulations and customer requirements.

• Coordinate outbound shipments, ensuring accurate packaging, labeling, and documentation.
• Arrange transportation with carriers and freight forwarders, deliver locally as needed.
• Prepare shipping documents, including bills of lading.
• Track and monitor shipment status, providing updates to internal stakeholders and customers as needed.
• Resolve shipping-related issues, proactively communicating with carriers and customers to ensure timely resolution.
• Evaluate and optimize shipping processes, identifying opportunities for efficiency improvements and cost savings.
• Oversee the inbound receiving process, inspecting incoming shipments for accuracy, quality, and completeness.
• Verify shipment documentation against purchase orders and packing lists, addressing discrepancies, and coordinating with suppliers or vendors, as necessary.
• Organize received goods in designated storage areas, ensuring proper labeling and inventory identification.
• Conduct regular inventory audits and cycle counts to maintain inventory accuracy and identify potential discrepancies.
• Monitor inventory levels and reorder points, initiating replenishment orders to ensure adequate stock levels while minimizing excess inventory.
• Perform data entry tasks, including inputting shipment details, inventory counts, and other relevant information into electronic databases or spreadsheets.
• Assist with general administrative duties, such as filing, scanning, copying, and organizing documents pertaining to customers.
• Provide support for office communication, including answering phones, responding to emails, and directing inquiries to the appropriate departments.

• Proven experience in shipping, receiving, or logistics coordination roles, preferably in a warehouse or distribution environment.
• Excellent organizational skills with a keen attention to detail, ensuring accuracy in shipping and receiving processes.
• Strong communication skills, both verbal and written, with the ability to effectively interact with carriers, suppliers, and internal stakeholders.
• Proficiency in using shipping software and inventory management systems, with the ability to adapt to new technologies and software updates.
• Ability to multitask and prioritize tasks in a fast-paced environment, managing competing priorities and deadlines effectively.
• High school diploma or equivalent; additional education or certifications in logistics or supply chain management are a plus.

• Base Salary: $38,000-44,000 per year.
• Health benefits, including medical, dental, vision, and other supplemental benefits.
• 401k Savings Retirement Plan.
• Paid vacation and holidays.

Instrument Calibration Solutions, LLC. provides complete metrology solutions for calibration and repair of electrical, mechanical, optical, and process control instruments to meet stringent documentation and quality requirements.

Our calibration services meet the applicable requirements of ANSI/NCSL Z540-1 and ISO/IEC 17025, using standards with accuracies traceable to NIST or compared to nationally or internationally recognized consensus standards.

ICS, LLC. was founded in 2004 by seasoned Marine Corps Metrologists. ICS LLC. prides itself on quality workmanship and customer satisfaction.

Our background in the United States Marine Corps calibration program gave us a high-level of knowledge in electrical and mechanical metrology.

We do it right the first time, every time, and in the process, we make sure customer needs are met and expectations are exceeded.

At ICS, LLC., we develop a relationship and partnership with our customers, and take the time to listen to our customers and understand each industry.

ICS, LLC. partnered with Brechbuhler Scales, Inc. in 2020 to optimize service opportunities even further.

Instrument Calibration Solutions is proud to be an equal opportunity workplace and affirmative action employer.

All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, national origin, religion, age, disability, marital status, veteran status, genetic information or any other status protected by federal, state or local law.