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P2P Operations Analyst

2 months ago

Clearwater, United States Pinellas County FL Full time

P2P Operations Analyst

Location: Pinellas County, FL

Schedule: Flexible remote work options available

The Administrative Services Department is on the lookout for a dedicated P2P Operations Analyst. This diverse department encompasses various divisions including Facilities, Fleet, Real Property, Asset Management, Purchasing, and Risk Management, all contributing to the efficient functioning of Pinellas County Government.

In this role, you will engage in both technical and administrative tasks that support the Procure to Pay operations within the department. Collaborating closely with Purchasing, Finance, and other County departments, you will facilitate County-wide purchasing activities, including the processing of change orders, purchase orders, and purchasing card transactions. Additionally, you will provide outreach and training coordination for employees across various departments regarding specific P2P functionalities.

Key Responsibilities:

Manage purchase requisitions and create encumbrance releases against County contracts to streamline purchasing processes; Handle change orders for County operations; Oversee daily operations of the Board of County Commissioners Purchasing Card and Credit Card Acceptance Programs; Conduct training sessions for County staff on Oracle EBS functionalities related to procure to pay processes; Recommend and maintain updates to P2P policies and procedures; Organize and maintain documents, files, and records to ensure compliance and provide an audit trail; Assist staff and vendors by providing necessary information to facilitate the purchasing process; Communicate with vendors and employees to verify information and expedite orders; Monitor vendor performance and compliance; Develop and maintain necessary reports; Represent the Purchasing Department on committees focused on P2P processes; Perform additional related duties as assigned.

Required Qualifications:

A minimum of four years of experience in accounting, purchasing, or procure to pay processes; or an Associate's degree in finance, accounting, business administration, public administration, computer systems, or a related field with two years of relevant experience; or an equivalent combination of education, training, and experience.

Willingness to work various schedules, including during special, emergency, or disaster situations.

Knowledge, Skills, and Abilities:

Familiarity with purchasing and public accounting principles, procedures, and practices; Understanding of governmental budgets; Proficiency in standard software applications such as word processing, spreadsheets, email, and data processing; Strong command of Business English, spelling, arithmetic, and bookkeeping standards; Ability to operate a personal computer and utilize basic software applications; Capacity to interact with vendors and employees diplomatically in challenging situations; Competence in preparing and managing accurate records while utilizing County enterprise software; Ability to train departmental staff on P2P functionalities and conduct training sessions countywide; Effective communication skills, both oral and written; Ability to maintain and retrieve statistical and factual reports while providing appropriate assistance.

Benefits:

Comprehensive retirement options as members of the Florida Retirement System (FRS), including investment and pension plans. Additional perks such as deferred compensation programs and wellness centers.

For More Information:

Please review the full classification description for detailed Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities.