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Experienced Portfolio Manager

2 months ago

Exeter, California, United States Residential Condominium Property Management Company Full time
Job Summary

We are seeking a highly skilled and experienced Portfolio Manager to join our team at Residential Condominium Property Management Company.

The ideal candidate will have a proven track record of managing large portfolios of condominium properties and a strong understanding of the needs of homeowners associations.

This is a challenging and rewarding role that requires strong organizational and communication skills, as well as the ability to work effectively with a variety of stakeholders.

Key Responsibilities
  • Manage a portfolio of approximately 700 condominium units, including overseeing association projects and reviewing financial statements.
  • Ensure that all association insurance coverage is in place and up to date.
  • Guide the association's fiscal management, including budgeting and financial planning.
  • Participate in required litigation needs and maintain vendor relations.
  • Oversee special projects and coordinate association board and annual meetings.
  • Communicate effectively with all association members and educate them on legislation changes that impact their HOA.
  • Comply with Bylaws, Rules and Regulations, and violation procedures.
  • Handle communications with clients via meetings, calls, and emails.
  • Some evening meetings may be required.
  • Lead effective meetings and ensure that all necessary information is communicated to stakeholders.
  • Association payments and receipts will be handled in a timely and accurate manner.
  • Vendor bidding and coordination will be an essential part of this role.
  • Coordination and participation in the annual meeting/election process will be required.
  • Various financial tasks, including financial statement oversight, bid process, and bid spec proposals, will be handled.
  • Author or provide correspondence, budget information, and election information as needed.
  • Completion of daily, weekly, and monthly Community Manager Checklist will be a priority.
  • Additional responsibilities as needed will be assigned.
Requirements
  • Organizational skills and the ability to prioritize tasks effectively.
  • Project management skills and the ability to lead teams.
  • Time management skills and the ability to meet deadlines.
  • Meeting facilitation skills and the ability to communicate effectively with stakeholders.
  • Vendor management skills and the ability to build strong relationships with vendors.
  • Effective communication skills, including oral, written, and listening skills.
  • Ability to collaborate with others to make decisions, build strong business relationships, and problem-solve.
  • Conflict resolution skills and the ability to handle escalated homeowner concerns and questions effectively.
  • Ability to draft correspondence and respond to inquiries and client concerns effectively and independently.
  • Basic knowledge of Microsoft Applications, especially Word and Excel.
  • Jenark or Yardi a Plus is a plus.
About Us

We are a well-established Property Management Company and the largest asset management firm for residential Condominium and Home Owner's Associations in New England.

Founded over 30 years ago, this family-owned business has experienced continuous growth over every year.

Today, we employ approximately 150 bright, career-minded individuals across New England.

We are energetic and passionate about what we do.

Because of our continued expansion, we seek qualified candidates who share our vision, values, and commitment to superior customer service.